Want to run your business more flexibly, save money, and achieve growth?
That’s exactly what we help entrepreneurs do. In other words, you’re in the right place.
Our flexible workspace solutions are designed to help remote businesses thrive. Here, you’ll learn how they work and how they support your quest to grow fast and flexibly.
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Flexible Workspace Solutions: What Are They?
Alliance Virtual Offices provides five core services to support remote entrepreneurs. They are:
- Virtual Office: A company address in a recognized office center with onsite staff, mail services, and on-demand access to professional meeting rooms and workspace. Receive mail at home with our secure mail forwarding service. Plans start from $49 per month.
- Live Receptionist: Live call answering and appointment scheduling from Monday to Saturday, by our Nevada-based team of receptionists. Includes a business phone number and a VoIP phone system. Plans start from $125 per month.
- Virtual Phone: A dedicated local or toll-free business phone number with a powerful VoIP phone system. Includes unlimited local and long distance calling minutes. $30 per month.
- On-demand Meeting Rooms & Workspace: Book professional meeting rooms and office space by the hour or by the day, in any Virtual Office center within the Alliance network. Rental starts from $10 per hour.
- Coworking: Full-time access to a collaborative coworking space with professional amenities, comfortable working environments, and helpful onsite staff. Plans start from $55 per month.
Virtual Office: How Does it Work?
For those who are new to Virtual Offices, we feel the best way to explain it is through real life examples. Here are the most common ways our clients use a Virtual Office:
Marketing collateral and SEO
Every business needs an address for their website ‘Contact Us’ page and email footer. A Virtual Office provides a recognized address to use across all marketing collateral. Publishing this information on your website also supports your local SEO strategy. Learn more about using a Virtual Office for marketing.
Business registration
Few entrepreneurs want to use their home address on their Articles of Organization, partly because it doesn’t look very professional, but also because it means exposing their home address to the world. That’s why many of our clients use a Virtual Office address.
Learn more about using a Virtual Office for business registration.
To receive business mail
Remote businesses need a safe place to receive mail. Every Virtual Office has a professional staff who receives and signs for mail, and stores it securely in the business center. Entrepreneurs can collect mail during business hours or have it forwarded to a more convenient location on a daily, weekly, biweekly or monthly basis.
Learn more about using a Virtual Office for business mail.
Banking purposes
Using a dedicated bank account for business helps entrepreneurs separate their business from their personal assets, which is important to help preserve the corporate veil. It’s also recommended when building business credit. Most banks will accept a Virtual Office address, although we recommend verifying this with your bank first.
Learn more about using a Virtual Office for banking purposes.
Business expansion
Often, we find that entrepreneurs want to switch from using their home address to a Virtual Office when they are ready to expand their business. It helps them to create a professional identity while protecting their home address. It can also help entrepreneurs to protect their personal assets when setting up an LLC.
Learn more about using a Virtual Office for business expansion.
Business licensing
A home address can’t always be used for business licenses or permits, but the majority of businesses we work with have had their licensing approved with a Virtual Office. Some Alliance centers will also hang the company’s license at their office location.
Learn more about using a Virtual Office for business licensing.
To build business credit
Banks and lenders generally don’t accept residential or PO Box addresses as business addresses for LLCs or corporations. But many of our clients have had success with a Virtual Office address. What’s more, Alliance reports to CreditSafe every month on behalf of our clients, to help them build a positive business credit score.
Learn more about using a Virtual Office for business credit.
To safeguard personal information
A big reason business owners come to us is because they don’t want to use their personal home address and phone number for their business. A Virtual Office address and a business number (Virtual Phone) adds a layer of protection to their personal details, meaning they won’t be bothered by spam calls or postal mail. It also helps separate their business from their personal assets, preserving the corporate veil.
Learn more about using a Virtual Office to safeguard personal information.
Workspace flexibility
Many remote entrepreneurs work from home. From time to time they need a place to meet clients, train their team, or work without distractions. A Virtual Office provides onsite workspace that’s bookable by the hour, either on-demand or by purchasing a bundle of hours upfront each month.
Learn more about using a Virtual Office for workspace flexibility.
Reduction of business expenses
Every business owner wants to maximize efficiency in a way that adds value. For those who prefer operating remotely rather than working in an office, a Virtual Office removes the cost of traditional office rental without sacrificing the benefits of an office infrastructure. Entrepreneurs using a Virtual Office can still gain instant access to a professional workplace – the difference is, they only pay for it when they use it.
Learn more about using a Virtual Office for cost efficiency.
Build a professional identity
Even though millions of people work from home, organizations are still expected to utilize a corporate address as their registered office. A company with a business address is generally considered more professional than one with a residential address, which can go a long way when building relationships with new clients or competing against larger, more established firms.
Learn more about using a Virtual Office to build a professional identity.
Live Receptionist: How Does it Work?
Our team of receptionists provide live call answering and appointment scheduling on behalf of businesses. Here are the most common ways our clients use a Live Receptionist service:
Better customer service
Not every business has a customer service professional on their team. For entrepreneurs who wish to strengthen their company call experience without hiring a dedicated member of staff, a Live Receptionist service provides a reliable solution.
Learn more about improving customer service with a Live Receptionist.
Faster response
It’s not uncommon for entrepreneurs to let calls ring out, or go unanswered, when they’re busy focusing on other priorities. In place of a voicemail message or long wait times, a Live Receptionist service ensures every call is answered promptly.
Learn more about improving your call response with a Live Receptionist.
Reduction of business expenses
A Live Receptionist service is much more cost-efficient than hiring a full-time member of staff. Rather than a single, dedicated resource, your business gets a team of trained, efficient receptionists providing a service that’s personalized to the business – at a fraction of the cost of a permanent employee.
Learn more about the price breakdown of a Live Receptionist service.
Avoid missed calls and multiple voicemail messages
Entrepreneurs who spend most of their time working directly with people, for example, consultants or lawyers working in court, are unable to answer calls throughout the day. Rather than letting calls go unanswered and dealing with multiple voicemail messages at the end of the day, a Live Receptionist service can work with callers and schedule call-backs at an appropriate time.
Learn more about reducing missed calls with a Live Receptionist service.
Improve sales
A missed call probably won’t generate a sale, but a call that’s answered in a friendly manner is far more likely to engage a potential customer. A Live Receptionist service helps to capture leads by working with callers to answer basic questions, pass on important messages, and schedule call-backs at a more suitable time.
Learn more about improving lead generation with a Live Receptionist.
Reduce distractions, save time and hassle
Unexpected calls can be distracting, which takes up valuable time and energy. Rather than leaving calls to voicemail and frustrating clients in the process, our Live Receptionist service provides a screen, or buffer, between the business and incoming calls. A receptionist will also introduce the caller, giving the receiver time to decide whether to take the call right now, or have it rescheduled to a later time or date.
Learn more about saving time with a Live Receptionist service.
Prepare for calls
Some entrepreneurs are naturally better suited to scheduled calls, which allows them time to prepare for the conversation. As part of our appointment scheduling service, calls that can’t be taken immediately are rescheduled for a time that works both for the caller and the receiver. The receptionist views the receiver’s live availability and schedules a call-back appointment while the caller is still on the phone.
Learn more about scheduling call-backs with a Live Receptionist.
Automated call handling
Many of our clients start out with a Virtual Phone plan, which includes a business number and a VoIP phone system, and later upgrade to a Live Receptionist plan. Both services provide a cost-effective way to handle calls efficiently and professionally, and every Live Receptionist plan automatically includes a full Virtual Phone – offering the best of both worlds.
Learn more about Alliance’s Virtual Phone service.
Build a professional identity
Having a friendly, professional voice answer calls creates positive impressions of your business and helps establish strong relationships.
Learn more about building a professional identity with a Live Receptionist.
Help and Support
If you’re thinking about using a Virtual Office or another service, but you’re not sure if it’s the right choice for your business, why not talk it over with us?
Don’t worry, we’re not interested in selling you something that doesn’t fit your business.
For example, if you simply need a low-cost mailbox address for general correspondence, but you don’t need access to workspace or receptionist services, you probably don’t need a Virtual Office. A simple PO box address may suit you just fine.
But if you’re projecting growth and you want an address in a specific area close to your target market, with professional space to hold meetings, we can help you find a better option.
That’s why we’re always happy to talk things over. Our team of friendly support staff will ask a few questions to find out how your business operates, and offer suggestions on which type of workspace solution best fits your business.
Chat online with us using the pop-up window, bottom right of your screen. You can also email [email protected] or simply give us a call.
