- Does a Virtual Office rental provide an address?
- Does a Virtual Office rental include access to a workspace?
- What services come with a Virtual Office rental?
- What other tools work well with a Virtual Office rental?
Q: What is a virtual office rental? How does it work?
A: A virtual office rental isn’t so much a rental as it is a package of services that help your business thrive. Once you’ve rented a virtual office, you can use it to register your business, build your business’s infrastructure, increase flexibility, and generally set your company up for long-term success.
The work-from-home movement began before 2020, but thanks to forced closings all over the country and fears of spreading the virus, that movement shot to new popularity during Covid-19.
Remote and hybrid work styles are quickly becoming the norm. All over the world, corporations are citing increased productivity and a healthier work-life balance as valid reasons to continue working remotely.
As 59% of the American workers who can work from home continue to do so, the transition to digital-first operations has never been more evident.
For small business owners, this transition has provided countless opportunities.
Yes, the pandemic threatened the livelihoods of countless entrepreneurs and small business owners all over the world. But with the digital tools and software the modern entrepreneur has at their fingertips, more doors are opened every day.
For instance, in the past, business owners were responsible for securing an office to do business within. This office typically included a security deposit, endless monthly utilities, and constant upkeep, and was prohibitively expensive for most.
Now, those same business owners can simply rent virtual office space from a provider online and register their businesses wherever they’d like without breaking the bank.
In this article, we’ll discuss whether or not your Virtual Office rental provides a business address, includes a physical workspace, and what services are included. Finally, we’ll close by taking a quick look at other tools and services that work well with your Virtual Office.
So, if you’re frantically searching for “Rent Virtual Office New York” or other similarly themed queries, you’re in the right place.
Keep reading for more about rent, virtual office information, and the tools that you can use to position your company for success.
- Does a Virtual Office rental provide an address?
- Does a Virtual Office rental include access to a workspace?
- What services come with a Virtual Office rental?
- What other tools work well with a Virtual Office rental?
Does a Virtual Office provide a business address?
When people hear the phrase “Virtual Office,” they often assume they are renting just that, an office that exists virtually.
While this isn’t necessarily incorrect, there are much better ways to explain what your Virtual Office does, how you can use it, and the benefits of renting.
When you rent virtual offices, you’re paying for access to the tools and amenities that that particular office provides. This is why finding a professional provider is so important.
Read more: What is a Virtual Office and How Does it Work?
First, when renting a Virtual Office, you are provided with a business address. With the right provider, you can use your Virtual Office to set up your business address in any state you choose.
For new entrepreneurs, this is a chance to start your business from anywhere in the world.
Want to start a technology business, but living in Silicon Valley is too expensive? That’s no problem! With your Virtual Office rental, you can secure a professional address in the heart of Silicon Valley to register your business.
As rent continues to rise and getting a physical lease in the more expensive parts of America becomes more unrealistic by the day, a Virtual Office is the perfect way for motivated entrepreneurs to plant their business in the heart of a bustling central business district.
Once you’ve registered with a legitimate address, you’re free to use that address on any of your company’s branding, which is a huge benefit as you try and enter the forefront of public thought.
Unfortunately, scam businesses, scammers, and other bad actors are ubiquitous right now, and as the internet continues to grow, this trend isn’t slowing down. Because of this, most consumers take it upon themselves to do due diligence into the companies they’re interested in.
Without a professional address, you risk potential customers looking into your business, seeing that you’re registered to a home in a neighborhood, an apartment complex, or another unprofessional location, and immediately assuming that you’re up to no good.
Outside of the address itself, you need to be sure you’re only working with Virtual Office providers that properly vet their clients.
For example, some providers will use the same virtual address for several businesses, they won’t try and ensure that their clients are legitimate business owners, and if one of the businesses scams consumers, the companies that share the address automatically seem suspicious, regardless of whether or not they were involved.
This is why it’s so important only to use Virtual Office providers that take the time and effort to ensure they aren’t dealing with scammers and illegitimate businesses.
Read more: Scammers Hate Us: Only Legitimate Businesses Use Our Virtual Offices
Better than being able to register your business wherever you’d like, using one of Alliance’s Virtual Offices allows you to give your business a prestigious address that is well-known and professional.
All of our Virtual Offices are located in professional business centers that cement your business as an established, professional entity.
In addition, Alliance’s Virtual Offices are available in all 50 states – which means you can establish your business anywhere you want. This helps you get the most out of tax and business laws and build your business’s image however you see fit.
If you want increased privacy and attractive tax benefits, you might rent shared Office space in Delaware.
If you want a state with no income, corporate, or franchise taxes, you might rent Virtual Office space in Nevada.
And the list goes on and on. Thanks to Alliance, you can research states with the benefits that affect your business the most, rent a virtual address and office space in the state that speaks to you, and get your business registered in the state that will best allow your business to scale.
Instead of simply googling “rent Virtual Office space near me” – you should take the time to understand the ins and outs of the states where you want to register your business.
With the right provider, the location of your office should be the least of your concerns.
Does a Virtual Office provide a workspace?
Whether or not your virtual office comes with access to a workspace depends entirely on your chosen provider.
Through Alliance, yes, your Virtual Office includes access to shared workspaces through easily reservable coworking spaces.
If you’ve ever worked from home for any extended period, you probably understand how boring and frustrating it can be when you feel like you’re always at home.
Sure, remote workers are generally more productive, but that doesn’t mean the monotony of a constant daily routine in the same area a person sleeps, eats, and relaxes won’t eventually lead to burnout.
Offering this hybrid solution is an excellent way to give your employees, and yourself, the ability to break out of your daily routine, work in a professional and quiet setting, and return to your home and your work with renewed vigor.
When it comes to hiring for retention, providing flexibility and the ability to work from home or a workspace goes a long way toward creating a culture that your employees feel loyal to.
Read more: How to Hire Employees for a Small Business
Alliance’s shared workspace access is offered on an on-demand basis. This helps you optimize your spending by only paying for the space you need when you truly need it.
In the past, this was unheard of! Renting office space was expensive, required considerable upkeep, and the amount of time you spent in the office had virtually no effect on your lease price.
Now, business owners gain all the benefits of a traditional workspace without paying for anything that isn’t needed.
However, if you need to work in your Virtual Office consistently, you can always opt for our Platinum Plus plan.
The Platinum Plus plan provides unlimited access to a physical workspace while still providing all of the benefits associated with your Virtual Office.
This means you can easily add on mail forwarding options, you can easily use a live receptionist to bolster your company’s customer relations, and you can even use a virtual phone number to designate a specific business phone number to use on your branding materials.
Regardless of the plan you choose, Alliance Virtual Offices gives you the freedom to optimize your spending and get access to workspace as you need it.
What services come with a Virtual Office?
As you now know, when you rent Virtual Office space, you aren’t getting a mere rental; it’s a package of services.
Some of these services are add-ons, and some are included in any Virtual Office plan. Still, all of these services will help you cultivate an ecosystem built to help your company thrive, regardless of the overall market conditions.
Below, we’ve explored these services in detail to help you understand just how customizable your Virtual Office is.
- Mail forwarding
- Onsite staff
- Access to meeting rooms
- Address to use for licensing, banking, and branding
Mail forwarding
Alliance Virtual Offices offers different tiers of mail forwarding for your Virtual Office.
Alliance provides four different tiers of mail forwarding for the most customization, so you’re never paying for more service than necessary.
We’ve covered the price of each tier below, but keep in mind that these prices might vary slightly depending on your Virtual Office rental location.
$10.00 per month for monthly mail forwarding
This option is mainly reserved for new business owners or entrepreneurs dipping their toes in the world of ecommerce and digital-first operations.
For only $10.00 per month, you can ensure that all the mail your company has received that month is delivered directly to the address given. In addition, thanks to our secure mail forwarding system, any sensitive documents are safely kept away from prying eyes or would-be mailbox thieves.
Receiving your mail once monthly isn’t much, but it’s a safer bet at your company’s inception than attempting to use your home mailbox, a PO box, or another kind of virtual mailing system.
$20.00 per month for bi-weekly or twice-monthly mail forwarding
The second tier is the biweekly mail forwarding plan. If the once-monthly plan wasn’t enough or your mail volume is increasing, you might consider moving to this plan.
At only $20.00 per month, you can get a better idea of your business’s highest volume mailing days while ensuring that confidential or sensitive documents are safe and secure.
That said, bi-weekly mail forwarding still isn’t a lot of mail. As your business grows, you’ll quickly outpace this amount of mail and start looking toward the next option.
$30.00 per month for weekly mail forwarding
The weekly mail forwarding plan is designed for business owners that are starting to gain traction. At $30.00 per month, this plan is affordable yet manageable.
You can avoid going through your mail daily while ensuring that no sensitive documents or confidential information go longer than a week without being seen by your business.
With this option, your business stays on top of all correspondence without taking the plunge to the fourth tier. Thankfully, Alliance Virtual Offices provides so much customization that you can oscillate between these tiers as needed.
$70.00 per month for daily mail forwarding
Daily mail forwarding is designed for businesses that are quickly and efficiently growing and can’t afford to miss a beat on any of their correspondences.
$70.00 per month might sound a bit expensive, but this plan is by far the best value for your hard-earned money.
Because the first and second plans are $10 and $20 respectively, you’re essentially paying $10 every time your mail is forwarded to you. With the third option, you’re paying $30 per month for four deliveries, which comes to $7.50 each time your mail is forwarded.
The fourth option, however, might cost $70, but with up to 22 different deliveries, you’re only paying about $3.20 for each different delivery.
Regardless of which plan you choose initially, you can always change the plan to fit your business’s current needs.
If you start receiving an unbelievable volume of mail, that’s no issue. You can quickly move up a tier or two to receive your mail quicker. If your mail volume drops, you can also move down the tiers as needed.
Onsite staff
All of Alliance’s Virtual Offices are serviced by helpful, attentive staff members.
Whenever you need help, be it in the office or with mail, you can reach out and the staff at your Virtual Office will be there to assist you.
The benefit of having access to individuals that are knowledgeable about your needs and willing to help cannot be overstated, especially if you’re using your Virtual Office rental for access to meeting rooms.
Access to meeting rooms
In addition to having access to coworking space, your Virtual Office provides access to easily reservable meeting rooms as well.
Hosting meetings is integral to running a business, especially if you’re trying to land high-quality clients or investors.
Whether or not these meetings are in-person or virtual, using a meeting room for hosting makes a world of difference.
Hosting meetings in a crowded coffee shop is incredibly unprofessional. If you’re hosting an in-person meeting in one of these locations, there’s a strong chance that the attendees won’t take you seriously.
Alternatively, if you try and use a coffee shop for a virtual meeting, the attendees will be painfully aware of your surroundings due to the sheer noise of being in a retail storefront.
Outside of coffee shops, some business owners opt to use their homes or hotel conference rooms for these meetings, both of which have several problems.
Hosting a meeting at home is just too personal. If you have a designated home office, you might get away with hosting virtual meetings there, so long as there aren’t constant interruptions or distractions. However, hosting in-person meetings at your home is simply out of the question.
For hotel conference rooms, you’re often paying entirely too much money for a space that doesn’t meet your needs. If you’re only meeting with a dozen individuals, you don’t need the entire banquet hall.
On the other hand, Alliance’s easily reservable meeting rooms are built to scale, meaning that Alliance will accommodate your meetings no matter how big or small they are.
Want to host a small meeting for exactly two hours? Not a problem.
How about a larger meeting that will take up the entire day? Again, there’s no issue.
Alliance’s customization options extend to every aspect of the services we provide.
Address to use for licensing, banking, and branding
One of the greatest aspects of getting a professional and well-known business address is the ability to then use that address for all of your business needs.
When you use your Virtual Office rental address to register your business, open a bank account, apply for credit, and create branding materials, you’re further solidifying your company’s legitimacy in the eyes of consumers.
After all, what good is your Manhattan address if no one sees it?
These elements of your Virtual Office go beyond simply renting the space.
Other tools to use with your Virtual Office
A Virtual Office rental gives you a business address and access to a workspace on your terms.
Alliance Virtual Offices goes above and beyond that by offering additional services included in your rental agreement.
Outside of the aforementioned tools, Alliance provides several other services for business owners to use in conjunction with their Virtual Office rental.
Alliance’s Live Receptionists give you a way to avoid hiring an additional full-time or part-time position, help bolster customer relations by providing a first point of contact that is friendly, professional, and ready to help, and allow you to focus on the aspects of your business that will position you for further growth.
First, the Live Receptionist will personally screen and answer every call, meaning you no longer need to worry about answering the phones. Next, because each plan includes a dedicated business number, this service helps you build business credit simultaneously.
Alliance also provides Virtual Phone Numbers that can help you to keep your work and personal life as separate as possible. With this number, you can build your business’s credibility while protecting your privacy.
The virtual phone numbers also come with unlimited extensions, which means you can easily onboard new team members while providing them with the same privacy you expect for yourself.
As you can see, there are countless ways to personalize your Virtual Office. Whatever services or add-ons you need, you can find them through Alliance Virtual Offices.
Further reading
- What is a Virtual Office and How Does It Work?
- Scammers Hate Us: Only Legitimate Businesses Use Our Virtual Offices
- How to Hire Employees for a Small Business
- The Counterintuitive Secret to Engaging Remote Employees
Alliance Virtual Offices provides several tools for established entrepreneurs, entrepreneurs that have been thinking about starting a business yet haven’t taken the plunge, and everyone in between.
When you rent Virtual Office space through Alliance, you’re providing your business with access to countless tools specifically built to help your company grow.
For more about what your Virtual Office rental can do for your business, check out our Virtual Office Blog for additional articles and tips for your company. Additionally, feel free to contact us today to see what Alliance can do for you.
