- What is a Virtual Office rental?
- How a Virtual Office rental gives you more freedom
- How a Virtual Office lets you customize your rental
- Using your Virtual Office in the modern labor market
Q: What is a Virtual Office rental? How is a Virtual Office better than a traditional office rental?
A: A Virtual Office rental is the agreement that allows you to use your Virtual Office. Virtual Offices are better than traditional offices because they provide a flexible and convenient way to do business while providing the amenities associated with traditional office space.
The transition to remote work simmered for more than a decade before the pandemic propelled remote and hybrid styles of work to new popularity.
Largely due to the countless closings of offices and storefronts all over the country, 71% of working Americans were working from home more often than not at the height of the pandemic.
Along with the workers staying home, business owners quickly realized the necessity of including digital-first operations in their business models.
Usage of the internet continues to rise, people are almost always buying something online, and thanks to tools like Virtual Offices, entrepreneurs have a straightforward way to start a business that is registered anywhere they want it to be.
With a Virtual Office rental, you’re providing your business with professionality, flexibility, and the chance to integrate your office with countless other business solutions.
In this article, we’ll be exploring what a Virtual Office rental is, how a Virtual Office rental gives your business more freedom, how a Virtual Office allows you to customize your rental, and other tools and solutions you can use to get the most out of your Virtual Office.
Instead of searching for “Virtual Office rental near me” – take a few minutes to learn about the benefits associated with using one of Alliance’s Virtual Offices.
- What is a Virtual Office rental?
- How a Virtual Office rental gives you more freedom
- How a Virtual Office lets you customize your rental
- Using your Virtual Office in the modern labor market
What is a Virtual Office rental?
Before we dive into Virtual Office rental services, let’s take a moment to explore what a Virtual Office is.
Virtual offices allow entrepreneurs to register their companies with real addresses without using any physical space.
Some virtual office providers use PO boxes or other addresses that aren’t associated with a physical address as a physical location. However, using these services without real addresses will typically cause problems with registering your business or using future services.
Read more: What is a Virtual Office and How Does it Work?
As the pandemic continues to recede, 61% of Americans that work from home, compared to the previously recorded 38%, say they are choosing to do so, not out of fear of Covid-19, but because they enjoy the flexibility and comfort of hybrid work.
This trend is showing no signs of slowing down, so business owners who take the time now to build out digital-first operations will be rewarded by owning a market share in the future.
Now that you understand what a Virtual Office is, let’s look at a standard virtual office rental agreement so you can know exactly what it is you’re signing up for.
A Virtual Office rental agreement is what you sign that gives you access to use your Virtual Office. This means it’s a legally binding contract between the business owner and provider that outlines the terms and conditions of the provided service.
This agreement has several different terms and options available. Not only can you choose from countless locations, but you can also position your business anywhere that works well for you too.
Additionally, using a Virtual Office rental lets you choose the plan that functions best with your budget. You can access your workspace and meeting rooms as often or as little as you’d like.
This way, you aren’t paying for time you aren’t spending at the office. One of the biggest pitfalls associated with a traditional office is the inability to only pay for the time that you’ve used.
Because you pay a monthly fee, you’re paying the same amount each month, regardless of how many days you spend on site. This means you could spend a minuscule six days per month at the office, but you’ll still pay the same monthly fee regardless.
Outside of choosing a location and plan that works well for your budget, you can customize your mail forwarding frequency to get the perfect cost-benefit balance.
To show you the different tiers of mail forwarding, we’ve put together a brief chart that explains how much each option tends to cost. Keep in mind that depending on your location, there might be some slight variance in price.
$10.00 per month, once-monthly mail forwarding
If you aren’t receiving a large amount of business mail and just want an easy way to keep up with the mail you are getting, this is your best bet.
$20.00 per month, bi-weekly mail forwarding
If your in-mail starts increasing in volume, the twice-monthly plan is a nice step up from the first option.
$30.00 per month, weekly mail forwarding
With this plan, you get your mail four times per month, once a week. This ensures that you’re on top of any necessary correspondences and is the plan for business owners whose mailboxes are beginning to pile up.
$70.00 per month, daily mail forwarding
The only option better than getting your business mail once weekly is getting it once daily. With this plan, you get every piece of mail every business day – allowing you to relax and allow time-sensitive documents to quickly pass through your hands without having to worry about their deadlines.
Using your Virtual Office, you can oscillate between these plans to find the perfect cost-efficient balance.
How your Virtual Office gives you more freedom
Part of the appeal of remote and hybrid work styles is the freedom that comes with not being confined to one specific office five days a week.
In the past, securing commercial office space was an expensive endeavor.
First, most commercial buildings have leases lasting anywhere from 3 to 5 years. Not to mention, you’re responsible for paying a security deposit that typically includes the first and last months’ rent, you must pay rent each month, you have to replenish office supplies, and any utilities or other extraneous costs are coming directly out of your pocket.
With a Virtual Office rental space, you aren’t locked into an extremely expensive and lengthy agreement. Traditional rentals ask business owners to commit to a very high expenditure without knowing what direction the market is headed.
Read more: Get a Virtual Address for LLC Registration
In addition, a Virtual Office is much more cost-efficient, freeing up significant amounts of capital for you to reinvest into your business.
The freedom allotted by your Virtual Office rental extends far past saving money and reinvesting. In reality, what makes your Virtual Office truly unique is the ability to operate from anywhere that you see fit.
Alliance Virtual Offices has addresses in every state and almost every central business district. They’ve even got offices outside of the United States, so anywhere you want to register your business is up for grabs.
Demand for remote work isn’t going anywhere; the Great Resignation made it painfully obvious that workers want a healthy work-life balance and fair pay. When you can hire from anywhere in the world, it’s easy to retain top talent.
Read more: The Counterintuitive Secret to Engaging Remote Employees
Overall, your Virtual Office gives you the freedom to stop worrying about the high-cost barriers to entry that stopped countless entrepreneurs in the past from following through with their business ideas.
Now, you can funnel money into the aspects of your business that position your company for long-term success.
Instead of spending an obscene amount of money on the day-to-day logistics of your company, you can use a Virtual Office that gives you total control over what parts of your business infrastructure you focus on.
How a Virtual Office rental allows customization
In our increasingly digital world, customization and flexibility are everything.
In the past, you paid one flat fee, regardless of how much time you spent in the office. Now, you’re able to choose how much access to the workspace you need.
If you want to operate entirely remotely, you don’t have to pay for access to any workspace at all.
When searching for a provider, make sure you use a virtual office rental business that gives you the freedom to pay for what you need when you need it.
Below, we’ve broken down a few different areas your Virtual Office allows you to customize.
- Customizable business address
- Customizable add-ons
- Mail forwarding
- Phone number
- Live receptionist
- Customizable meeting room and coworking space access
Customizable business address
Because Alliance Virtual Offices has so many different addresses available, you can build your specific business wherever you want.
One of the largest benefits of using your Virtual Office to register your business is the privacy that your office provides.
When you register your business, the business’s name and address are immediately added to the public domain. If you register with your home’s address, your information will quickly be accessible to anyone who feels inclined to look for it.
Disgruntled ex-employees, frustrated customers, and countless spammers and scammers can now look up your address without any difficulty at all. With your Virtual Office rental, you can circumvent this issue by keeping your home out of the public domain.
Your Virtual Office rental isn’t only good for protecting your privacy. It’s also good for increasing your company’s legitimacy.
Consider this: you live in Oklahoma, but you’ve been studying finance and investing for years. You finally feel ready to start a business. There’s one problem: how can you incentivize big-name clients to try your firm in middle America?
With an address in Oklahoma, it might be difficult to build a reputation that draws in clients from bigger, wealthier states. With your Virtual Office, however, you can register your new financial services in the heart of Manhattan.
Now, your financial services company has an address perfectly situated in the center of the world’s finance capital. Also, now that you have this professional and well-known address, you can use it on all your branding and in any marketing initiatives your company begins.
As you can see, a customizable business address allows you to situate your company in a location that legitimizes your operations, helps you present a professional public face, and is well-recognized by other individuals in the industry.
Even better, you don’t have to move out of Oklahoma to make this dream a reality!
You can stay in the state you feel comfortable while operating a business in downtown New York. The same goes for any other state as well!
Want to start a digital textile business in Massachusetts? Not a problem.
Want to register your tech startup to an address in Silicon Valley? Easy!
It doesn’t matter where you want to register your business – Alliance Virtual Offices ensures that you have complete control over the customization of your office, even down to your business’s address.
Customizable add-ons
Alliance’s Virtual Office rental comes with a whole slew of upgrades, add-ons, and additional services that will make your life considerably smoother.
Mail Forwarding
In addition to having four different tiers of mail forwarding plans, being able to choose the tier that’s right for your business as your business grows will save you considerably more time and money than simply paying for a PO box or trying to use a secondary address to collect your business mail.
With the mail forwarding plans, you can start using the service to get your mail once per month. Then, as your business grows, you can switch to twice per month or once per week before transitioning to daily mail forwarding.
To make matters better, if your company experiences a lull in revenue, you can downsize all of the add-ons you’re currently paying for.
Are you not receiving a high enough volume of mail to justify daily deliveries? Not a problem! You can easily transition to twice monthly or once weekly if necessary.
With your Virtual Office rental, mail forwarding is a service that you immediately have access to. The other customizable add-ons are additional services that Alliance provides.
Phone Number
Your Virtual Office rental might provide the perfect address for your business, but what about your business phone number?
Using one cell phone to handle both your work and personal lives gets very tricky, very quickly. There’s something unprofessional about having a personal cellphone as the phone number that customers first see.
With Alliance’s Virtual Phone Numbers, you can provide your business with a specified phone number that helps you keep a healthier work-life balance while showing investors, customers, or potential clients that you’re established enough to have a business number.
Outside of benefiting your brand’s reputation, Alliance’s Virtual Phone Numbers come with unlimited extensions. This means you can easily onboard new team members at scale while providing them the same benefits as the specified phone number.
Live Receptionist
Adding a Live Receptionist to your Virtual Office rental is the perfect way to give yourself renewed focus on the more minute details of your operation while ensuring that your customers are experiencing high-quality customer service.
Answering the phone is a part-time job when your business is small and a full-time job when you start growing. If you’ve ever tried to answer all the phone calls your business receives while carrying out your other day-to-day tasks, you probably understand how frustrating it can be to hear the phone ring.
Unfortunately, many entrepreneurs are under the impression that the only way to stop worrying about phones is to hire a receptionist to handle incoming calls.
In the past, this might have been the case. Now, with a Live Receptionist, you can strengthen your customer’s call experience with our friendly and professional receptionists.
The Live Receptionists personally screen and answer every call, eliminating a position you would’ve had to hire for while giving you fewer distractions and more time to work on the parts of your business you’re responsible for.
Customizable meeting room and coworking space access
Coworking
Working from home provides countless benefits to modern entrepreneurs, but can also get very isolating and increase the likelihood of burnout if not handled properly.
With your Virtual Office rental, you have access to easily reservable coworking spaces that allow you to take a break from the monotony of your daily routine.
On average, most workers are more productive while working from home. Unfortunately, those same workers struggle with cabin fever after working at the same address where they eat, sleep, and relax.
Since you can easily reserve your coworking space for yourself and your employees, you can provide a way for anyone in your company to break the frustrations of working from home and revitalize their routine.
Meeting Rooms
Depending on the business you own, there’s a chance you’ll need access to meeting rooms too.
With your Virtual Office rental, you can easily reserve coworking spaces that allow you to take a break from the monotony of your daily routine.
If you’ve ever tried to host a meeting inside a crowded coffee shop or tried to reserve a hotel conference room, you likely understand the convenience of having access to a professional and quiet space that you can use when hosting.
Trying to host meetings in a public location gives off a negative impression. If you’re unwilling to secure a room to host your meeting, what other costs are you ignoring?
Similarly, hosting a meeting at your home gives the same impression, whereas using a hotel conference room can be prohibitively expensive if you want a respectable-looking room.
Thankfully, your Virtual Office rental solves this issue by allowing you to use professional, clean, and technologically-equipped meeting rooms for your hosting needs.
For meetings with investors, clients, or even potential team members, using a meeting room shows that you’re aware of company optics while increasing your company’s legitimacy in the eyes of your meeting attendees.
The best part of these customizable add-ons is that you only pay for what you need when you need it. As you can see, Alliance provides countless ways to customize and build your Virtual Office to cater to whatever needs your company might have.
Customization isn’t worth much if you can’t change your mind, and at Alliance Virtual Offices, we are as flexible as the business you’re building.
Using your Virtual Office in the modern labor market
A traditional office rental locks you into a one-size-fits-all plan and offers little to no flexibility.
If you sign the lease, you’re paying for the space, regardless of how much time you spend in the office.
With a Virtual Office rental, your company has the opportunity to customize and optimize the plan for your specific needs.
This way, you pay for what you need when you need it and save money when you don’t need anything at all.
You want your business to be as flexible as possible in the modern market. Through a Virtual Office rental, you can use the available add-ons and additional services to create an office that caters precisely to your business’s needs.
Further reading
- What is a Virtual Office and How Does it Work?
- Get a Virtual Address for LLC Registration
- Remote Receptionist Services | Top Answering Services for Small Businesses
- The Counterintuitive Secret to Engaging Remote Employees
Alliance Virtual Offices provides Virtual Office rental space and several other tools for established entrepreneurs, new business owners, and everyone in between.
If you’re looking for more ways to increase your company’s flexibility to try and secure more digital-first market share, you’re in the right place. Be sure to check out other articles on the Virtual Office Blog for more tips and tricks to help your business set itself up for long-term success.
Contact us today for more information about your Virtual Office rental, the add-ons available to you, and other services that can help your business scale effectively.