- Who needs to fill out form 1583?
- How to Complete Form 1583 – Infographic
- Common Mistakes to Avoid with Form 1583
Q. What is Form 1583: Application for Delivery of Mail Through Agent?
A. USPS requires Form 1583 to be submitted to confirm your identity. It allows a third-party to receive and process mail on your behalf. All commercial mail receiving agencies (CMRA) – like a virtual office service or P.O. Box – are legally required to provide a notarized copy of its clients’ Form 1583.
Form 1583: What You Need to Know
Form 1583 is a USPS release form that allows a third-party to receive and process mail on your behalf. All commercial mail receiving agencies (CMRA), like Alliance Virtual Offices, are legally required to provide a notarized copy of its clients’ Form 1583.
USPS requires Form 1583 to be submitted to confirm the identity of people; this is why Form 1583 requires notary services. USPS keeps this information on file so that they can take action if an unapproved actor is using a third-party address for illegal purposes.
If you will use a CMRA to receive and process your mail, then you need to fill out Form 1583: Application for Delivery of Mail Through Agent. This form is what legally authorizes the CMRA to handle mail on your behalf.
Although knowing how to fill Form 1583 for business can seem complicated, it’s a straightforward process.
Who Needs to Fill out Form 1583?
Like mentioned above, Form 1583 needs to be filled out by any person or company that will use a CMRA, like a virtual office or P.O. Box, to receive mail.
Common businesses and individuals that need to fill out Form 1583 include:
Anyone who uses a virtual office service or a P.O. Box address.
Company owners that live abroad, U.S. residents or international users. Keep in mind that USPS Form 1583 international users must also notarize the form before submitting it.
People who receive company mail outside of the company’s main address.
Form 1583 for LLC is common among online businesses that have been incorporated as a limited liability company but do not have a brick-and-mortar location other than the owner’s home.
How to Complete Form 1583
The first step you need to take is to download a fillable Form 1583 version. You can find it here. Once you’ve downloaded the form, schedule some time during your day to fill it out.
How to Fill USPS Form 1583 (Step by Step)
- Box 1: (top right corner) – Date in month/day/year format.
- Box 2: Name in Which Applicant’s Mail Will Be Received for Delivery to Agent
- Your name or your company’s name.
- Box 3: Full address to be Used for Delivery (Include PMB or # sign.)
- Box 3a: address to be Used for Delivery (Include PMB or # sign.)
- Box 3b: city
- Box 3c: state
- Box 3d: ZIP code
- Box 4: Applicant authorizes delivery to and in care of (in other words, name, and address of the CMRA that will receive mail in your behalf). If you are an Alliance Virtual Offices client, you can leave this box blank and our team will fill it out for you.
- Box 4a: name of CMRA company
- Box 4b: address, including (No., street, apt./ste. no.)
- Box 4c: city
- Box 4d: state
- Box 4e: ZIP code
- Box 5: This authorization is extended to include restricted delivery mail for the undersigned. If you would like your CMRA to receive certified or restricted-delivery mail on your behalf, then you need to sign your name in this box.
- Box 6: Name of applicant (your name)
- Box 7: Applicant Full Home Address and telephone
- 7a: Your home address including No., street, apt./ste. No.
- 7b: city
- 7c: state
- 7d: ZIP code
- 7e: your phone number, including area code
- Two types of identification are required
- Provide two types of ID that can be used to verify your identity. You must include ID numbers.
- The IDs you provide must contain a photograph.
The following section (9 to 14) addresses how to fill Form 1583 for business. If you are not filling out Form 1583 for a business, then you can skip to Box 15.
- Box 9: Name of Firm or Corporation
- Box 10: Full Business Address
- Box 10a: full business address including No., street, apt./ste. No.
- Box 10b: city
- Box 10c: state
- Box 10d: ZIP code
- Box 103: business phone number, including area code
- Box 11: Type of Business (what products or services do you provide)
- Box 12: If the applicant is a firm, name each member whose mail is to be delivered
- Enter the name of all employees who will receive mail through the CMRA. Each person listed will need to provide an acceptable form of ID for verification.
- Box 13: If a CORPORATION, Give Names and Addresses of Its Officers
- Box 14: If business name (corporation or trade name) has been registered, give name of county and state, and date of registration.
- Box 15: Signature of Agent/Notary Public
- This box must include the notary’s signature and seal.
- Box 16: Signature of Applicant
- You must sign the form in the presence of a notary.
- If a business, the form needs to be signed by an officer and include the person’s title within the company.
Form 1583 ID Requirements
Keep in mind that at least one of the IDs submitted must have a photograph and at least one of the IDs must include your home or business address. The forms submitted will be used by a notary to verify the information included in your Form 1583.
Accepted forms of ID:
- Driver’s license
- University student ID
- Non-driver’s license ID card
- Green card
- Certificate of naturalization
- Lease, mortage, or deed of trust
- Armed forces ID card
- Voter card
- Home, health, or vehicle insurance policy
- Utility bill with your name and address.
The following ID forms are not accepted:
- Debit card
- Credit card
- Social security card
- Birth certificates.
Notarizing Form 1583
As mentioned above in the instructions part, Form 1583 needs to be signed in the presence of a notary. There are two ways to get Form 1583 notarized:
To find a notary in person, you can do a quick local Google search. Typically, you can find notaries in the following types of businesses:
- Law firm offices
- Photocopy shops
- Parcel shipping stores (UPS, FedEx)
- Colleges and universities.
With available technology, individuals are now able to notarize their documents virtually.
To notarize a document virtually, the applicant or signer needs to appear before a notary using audio-visual technology.
Alliance Virtual Offices offers an online notarization service to its clients through Notary Cam. The process is quick and easy; it should only take a few minutes to complete.
How Online Notarization Services Work
- Upload your document or form.
- Connect to a live notary so that they can confirm your identity face-to-face via a webcam (a regular video call).
- Sign your document electronically and the notary applies the eNotary seal.
It really is as simple as that.
System Requirements for Online Notarization
- Webcam and audio
- Web browser
- High-speed internet
- PDF reader.
Form 1583: Common Mistakes to Avoid
Before you start filling out your form, make sure that you have downloaded Form 1583 and not Form 1583-a. Form 1583-a is the form that CMRAs need to fill out when they wish to apply to act as a CMRA.
While CMRAs are allowed to receive and process mail on your behalf, they are not authorized to accept registered mail to mail on your behalf. To mail registered mail, you need to go to the post office, even if you have filled out Form 1583.
Bear in mind that Form 1583 is not the same as a mail forwarding form.
Form 1583: Frequently Asked Questions
Q. How do I get a P.O. Box Form 1583?
A. You download a fillable form from your virtual address or P.O Box provider’s website. You can also download the form from USPS website or visit a local USPS to get a paper version of the form.
Q. Can USPS refuse to deliver mail?
A. USPS refuses to deliver mail only if they believe the location of delivery is unsafe or threatening. If so, they will leave a note stating where the recipient can pick up their mail instead.
Q. What does commercial mail receiving agency mean?
A. Commercial Mail Receiving Agency (CMRA) is a private business that receives and handles mail on behalf of clients.