- When do you need Virtual Office assistance?
- How we assist you with your Virtual Office directly
- Our on-site Virtual Office assistance
- Setting up other tools in conjunction with your Virtual Office
Q: I’m nervous about setting up my Virtual Office. Will I need help? Should I secure Virtual Office assistance?
A: Setting up your Virtual Office is easy, but it’s always best to have help you don’t need rather than need help you don’t have. Because of this, Alliance ensures that our partners have access to all the Virtual Office assistance they could need. Through Alliance, you don’t need to secure secondary assistance, as we’ll ensure you can customize your office to fit your business’s specific needs.
There’s no debate that the modern working world looks considerably different than it did before the pandemic.
Remote work has decreased slightly, but more workers than ever before are enjoying some kind of remote or hybrid work style.
Before Covid-19, only about 20% of American workers who could work from home did so with any real frequency. At the height of the pandemic, 71% of these workers were remote.
Now, the number has slightly declined but continues hovering around 60%. Businesses are now in a position where collaboration is more important than authoritarian management, the right team is more effective than the right location, and remote work might very well become the new normal for workers who can do so.
Some might complain about this digital transition, but one aspect that no one can refute is the reduced barrier to entry that remote work and digital-first operations provide.
With tools like Virtual Offices, business owners can expand to corner new markets without risking hefty amounts of capital, and fresh entrepreneurs can break into the business world without being forced to secure a commercial lease or a local team.
Unfortunately, not everyone is aware of how to use a Virtual Office service. This leads to situations where Virtual Office assistance is needed.
Realistically, anyone can learn how to use their Virtual Office, but some individuals, whether due to pride or an inability to ask for help, are unwilling to explore digital-first markets because they don’t want to accept Virtual Office assistance online.
In this article, we’ll cover when a business might need Virtual Office assistance, how Alliance Virtual Offices can assist your company directly, what kind of on-site support you can expect, and how to set up other tools in conjunction with your Virtual Office.
So, if you’ve ever searched for “Virtual Office assistance remote” or are curious about how Alliance provides the highest-quality support for its partners, you’re in the right place.
- When do you need Virtual Office assistance?
- How we assist you with your Virtual Office directly
- Our on-site Virtual Office assistance
- Setting up other tools in conjunction with your Virtual Office
When do you need Virtual Office assistance?
Before diving into Virtual Office assistance, let’s take a moment to explain what a Virtual Office is and why business owners and new entrepreneurs can benefit from Virtual Offices.
A virtual office is a service that provides individuals with an address they can use to register their organization as a business.
Read more: What is a Virtual Office and How Does It Work?
With a high-quality Virtual Office, you have access to a well-known and professional address that serves to improve your business’s legitimacy.
With a lower-quality virtual office, you might wind up sharing an address with a retail store in Kansas, or you might wind up with an address that is a PO box that won’t allow you to register your business.
Because of this discrepancy in quality, it’s important to ensure that you’re only dealing with legitimate providers that will give your business an address you can be proud of.
Additionally, with a high-quality Virtual Office, business owners and new entrepreneurs alike can expect some of the following benefits.
Professional image
It doesn’t matter if you’re starting a satellite office or your first business venture; a professional image is paramount to your business’s outward appearance and long-term success. You could be running the most effective business in the world, but if you’re sharing a building with less-than-reputable businesses or in an area deemed as unprofessional, it won’t matter.
If you’re working primarily from home and unable to secure a physical address in the area you want, the ability to register your business to an address that clients and investors will intuitively recognize is invaluable.
Similarly, if you’re hoping to maintain a physical presence in a new location to increase your market share, a professional image will help you create positive associations with the new consumers you’re targeting.
Increased flexibility
The modern labor market values flexibility over almost everything else. The quicker your company can react to shifts in the market, the better prepared you’ll be for any economic conditions.
With a Virtual Office, entrepreneurs and business owners can work from anywhere in the world, at any time, while maintaining a physical presence in the prestigious location of their choosing.
This flexibility allows you to focus on scaling your business without being tied to one specific location.
Cost-efficient
In the past, business owners were expected to secure a commercial lease. Often, these leases were prohibitively expensive and lasted anywhere from 3-5 years, not providing a large margin for error.
Outside of simply securing the space, business owners had to pay a large security deposit, monthly rent, monthly utilities, and regular office upkeep costs. This created an environment that prevented countless potential business owners from starting a new operation.
Now, a Virtual Office eliminates the need for this physical space, severely reducing overhead costs.
New entrepreneurs can get their start without risking their life savings, and existing business owners can easily set up satellite offices in any location they want to establish a physical presence.
As you can see, it doesn’t matter if you want to use your Virtual Office as the hub for your new business or as a satellite office; the benefits are clear.
Read more: Satellite Mobile Office: Unleash Full Flexibility
Now that you understand what a Virtual Office is and the benefits associated with these offices, let’s continue exploring Virtual Office assistance.
You might need Virtual Office assistance by phone or otherwise if you don’t know how to use the full suite of amenities in your office.
Keep in mind, if you aren’t sure whether or not you know how to use the amenities you have access to, it’s always better to ask. After all, you’re paying for the service. Why miss out on the amenities?
Virtual Offices have all the office amenities you might need when running a small business or a satellite office. You may need help learning to use these different amenities.
In addition, you may also need Virtual Office assistance in simply setting up your Virtual Office, and that’s alright.
The setup involves making sure that your mail is delivered and properly received at your Virtual Office center.
At Alliance Virtual Offices, we ensure that your setup is complete by sending a test letter with a code to the center you’re using. Then, the center sends the code back to guarantee that your address is correct and that the mail sent to your Virtual Office address arrives in your mailbox.
Finally, you may need help reserving meeting rooms or workspace when you need it.
Access to easily reservable meeting rooms and coworking spaces are some of Alliance’s largest benefits. These benefits help give you the same amenities as a traditional office without locking you into one specific physical location.
How we assist you with your Virtual Office directly
One significant aspect of the transition to remote work that established entrepreneurs have had trouble with is simply changing their mindsets to reflect what the market now deems essential.
Searching for Virtual Office assistance didn’t exist in the past, but the traditional working culture did not incentivize innovation, didn’t like being asked for help, and didn’t like collaboration.
Read more: This Mindset in Business Can Double Your Success
Now, asking for help is just par for the course.
The digital world is confusing and expansive. Just about every person on the planet has some aspect of using the internet that doesn’t make sense to them.
Because of this, there’s virtually no reason for business owners or new entrepreneurs to feel wary about searching for Virtual Office assistance.
Alliance Virtual Offices has an entire team of customer service representatives available to help you whenever you need them.
There are three key ways that Alliance provides support for our partners in the setup and customization of their Virtual Offices.
- Virtual Office assistance by phone
- Virtual Office assistance online
- Virtual Office location assistance
Virtual Office assistance by phone
The first way that Alliance offers Virtual Office assistance is via the phone.
You can call us whenever you need help and we will walk you through any questions you have over the phone. This easy access prevents the frustrating process of scheduling appointments or waiting for a response.
You can better focus on expanding your operations when you know that Virtual Office assistance is just a phone call away.
Virtual Office assistance online
In addition to being available by phone, Alliance offers chat and email support for moments when you’re unable to talk or if you simply don’t feel like talking on the phone.
By providing this secondary means of assistance, you won’t ever feel stuck with your hands in your pockets. Instead, you’ll always have a course of action to take.
With access to both of these forms of Virtual Office assistance, your business can maintain the convenience and flexibility that digital-first operations are known for.
Virtual Office location assistance
Last but not least, Alliance doesn’t just offer topical assistance. We also will help you choose the best Virtual Office location for you and help you choose the plan that best supports your business’s long-term goals.
Alliance has Virtual Offices in every state and in almost every city for business owners looking to incorporate in America and offices all over the globe for business owners hoping to start an international company.
Consider the following: which financial services business would be more attractive to investors, clients, and customers based solely on an initial impression – a financial services company with a professional address in Manhattan, or a financial services company that shares an address with a retail store in Oklahoma?
Unsurprisingly, the financial services business with a professional and well-known Manhattan address would be inherently more legitimate than the company registered in Oklahoma.
Alliance Virtual Offices will help you pick a location that makes sense for your business, increases your company’s credibility, provides networking opportunities, and gives you access to prime locations you might not otherwise be able to afford.
Working with Alliance, you can create a working environment that incentives innovation, cultivates a collaborative work style, and decentralizes the decision-making process, all in all creating an environment built for employee retention.
Read more: How to Hire Employees for a Small Business
Outside of the support that Alliance provides when you’re out of the office, we also provide plenty of on-site support any time you’re using your Virtual Office’s amenities.
Our on-site Virtual Office Assistance
As the pandemic ramped up, several business owners and executives saw the transition to remote work as an “experiment” that would eventually fade away, returning to the traditional style of in-office work.
A couple of years later, this doesn’t seem to be the case.
Economists now expect the percentage of employees working from home to hover between 20-30%, and as more jobs can be worked remotely, this number will only increase.
This continued shift to a more digital economy is the perfect reason to start understanding what Virtual Office services entail and the assistance you might need to get properly set up, especially when using the in-person amenities offered.
You may need some Virtual Office assistance in these on-site locations, and thankfully, Alliance has you covered. Regardless of where your Virtual Office is located, it will be staffed by friendly, professional management staff.
This means you always have quick access to on-site help should you run into any issues when using the amenities.
Below, we’ve covered some ways Alliance’s Virtual Office centers and staff provide on-site support. Not only does our support extend to you while you’re working remotely, but it’s also available when you’re using the Virtual Office’s amenities in person.
- Meeting rooms and coworking spaces
- Mail forwarding help
- Overall amenity help
Meeting rooms and coworking spaces
Access to easily reservable meeting rooms and coworking spaces are one of the single largest benefits that your Virtual Office provides.
Having a place to break the monotony of remote work without sitting in a public coffee shop or other unsafe locations prevents job burnout, and allows you to refresh, recharge, and approach your work with renewed interest.
The on-site staff can help you reserve meeting rooms and workspaces, ensuring you choose the right workspace for your specific needs. Your office staff can help you get the space you need so you can focus exclusively on your meetings.
Mail forwarding help
They can help you with mail inquiries, allowing you to keep tabs on your mail and know when/if you should pick it up.
In addition, your on-site staff can give you some indication of which tier of mail forwarding might be best for your company.
For instance, they might recommend the monthly mail forwarding plan if you’re not receiving much mail. This plan is only $10.00 per month and is best used by businesses that are just getting started or are experiencing a lull in mailing volume.
If you’re receiving a bit more mail, you might be convinced to try the bi-weekly mail forwarding plan. At $20.00 per month, this plan is for businesses that are picking up momentum and need more mail forwarding than once per month.
If the second tier isn’t enough, you might consider the weekly mail forwarding plan that costs $30.00 per month. Businesses using the weekly plan are receiving a higher volume than bi-weekly is suitable, but aren’t receiving enough to justify daily mail forwarding.
The final tier is daily mail forwarding, and if your business receives many important documents or time-sensitive correspondences, this is your best bet. Daily mail forwarding means you’ll pay $70.00 per month, but you’ll receive your mail between 19-22 times each month.
Keep in mind, the prices of your mail forwarding plan might vary slightly depending on where your Virtual Office is located, but the on-site staff at your Virtual Office center can help you determine which plan is best for you.
Overall amenity help
Finally, your on-site office staff can help you make the most of all the amenities your Virtual Office offers.
Outside of mail forwarding and access to physical space, your Virtual Office is built to act as the hub for your business and is capable of integrating with any number of digital solutions.
Whether it’s other tools that Alliance provides, like a Virtual Receptionist, payroll software, HR software, or anything else designed to make your life as a business owner easier, you can use it in conjunction with your Virtual Office.
Don’t be unwilling to ask for Virtual Office assistance. Use the support you’re offered to create a Virtual Office built to help your company succeed.
Setting up other tools in conjunction with your Virtual Office
Making the most of your Virtual Office often requires a bit of assistance.
We offer assistance over the phone, through chat, and email, and will even help you determine the best location for your new business or satellite office.
Not to mention, your center is also fully staffed with on-site staff who can assist you when using the workspaces or meeting rooms.
Outside of the previously mentioned tools, Alliance provides more digital services designed to work with your Virtual Office.
Alliance’s Virtual Receptionist provides a way for business owners to cultivate healthy client relationships and strengthen loyalty while allowing them to focus on the more nuanced aspects of running a business.
Don’t run the risk of trying to multitask through important phone calls or risk upsetting customers because of your inattention to questions they’re asking. Instead, allow our friendly receptionists to personally screen and answer every call you receive, ensuring that no one slips through the cracks.
Not to mention, using one of our Virtual Receptionists prevents you from having to fill another full-time or part-time position, saving you ample money in the long run.
Having a professional and well-known address for your business is great, but adding a Virtual Phone Number to your branding material is an excellent way to step up your professionality.
With a dedicated business phone number, you can ensure a healthy work-life balance without ever missing anything important in your company.
Your Virtual Number allows you to keep your personal information private and unlimited extensions mean easy onboarding for new team members that are given the same privacy that you enjoy.
Your Virtual Office is built to be fully customizable. Take the time to create a Virtual Office that completely meets your company’s needs.
Further reading
- What is a Virtual Office and How Does it Work?
- Satellite Mobile Office: Unleash Full Flexibility
- This Mindset in Business Can Double Your Success
- How to Hire Employees for a Small Business
Alliance Virtual Offices provides Virtual Office assistance and several digital solutions to new business owners, established entrepreneurs, and everyone in between.
Don’t keep yourself from understanding how the world of digital-first operations works. Instead, take the time to learn and understand how this technology can allow your company to get ahead.
Contact us today to see what Virtual Office assistance Alliance can offer, and be sure to take a look at our Virtual Office Blog!
