{"id":5613,"date":"2019-05-06T20:28:32","date_gmt":"2019-05-06T20:28:32","guid":{"rendered":"https:\/\/live-alliance-virtual-office-blog.pantheonsite.io\/?p=5613"},"modified":"2026-04-14T12:07:18","modified_gmt":"2026-04-14T16:07:18","slug":"how-to-choose-the-right-team-meeting-space","status":"publish","type":"post","link":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/how-to-choose-the-right-team-meeting-space\/","title":{"rendered":"Meeting Room Rental: Choosing the Right Meeting Space for Your Needs"},"content":{"rendered":"\n

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Having a meeting for the sake of having a meeting has long been a somewhat controversial (and even annoying) part of business, but luckily that old-fashioned mindset is beginning to change.<\/span><\/p>\n\n\n\n

You might also like this tool:<\/strong> to Find Meeting Rooms<\/a><\/u> Near You…<\/p>\n\n\n\n

This, in part, is due to the sheer number of employees that work remotely full-time, or at least some of the time, and partly due to the evolution of technology that means we can collaborate with team members without having to be in the same room as them.<\/span><\/p>\n\n\n\n

It’s Virtual Team Building<\/a>!<\/p>\n\n\n\n

So what does this mean for the trusty meeting?<\/span><\/p>\n\n\n\n

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NEXT STEPS: <\/strong>42 Remote Team Building Activities<\/a> (Infographic)<\/p>\n\n\n\n

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CONTENTS<\/b><\/p>\n\n\n\n

  1. \n

    The nature of meetings is changing<\/a><\/h3>\n<\/li>
  2. \n

    Before you choose an offsite meeting space<\/a><\/h3>\n<\/li>
  3. \n

    How do I book a meeting room or conference room rental?<\/a><\/h3>\n<\/li>
  4. \n

    How do I choose what kind of meeting room to book?<\/a><\/h3>\n<\/li>
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    How do I find meeting rooms near me?<\/a><\/h3>\n<\/li>
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    How do I choose the right interior space for my meeting?<\/a><\/h3>\n<\/li>
  7. \n

    How do I tackle cost and payment for my meeting space rental?<\/a><\/h3>\n<\/li>
  8. \n

    Is a virtual office meeting space a good solution?<\/a><\/h3>\n<\/li><\/ol>\n\n\n\n
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    The modern workplace is giving meetings a facelift<\/h3>\n\n\n\n

    The concept of gathering together to talk about all things work isn\u2019t disappearing altogether. In fact, it will still form an important part of business, but it is undergoing a transformation. <\/span><\/p>\n\n\n\n

    Equipment upgrades and new, sparkly tech is one pillar holding up the new landscape, but the biggest push comes from the change in how people and companies work today.<\/span><\/p>\n\n\n\n

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    The Nature of Meetings is Changing<\/h2>\n\n\n\n

    Remote work is revitalizing the need for team meetings<\/span><\/h3>\n\n\n\n

    Meetings are now regularly made up of a mixture of remote workers tuning in virtually and staff members who are physically in the meeting space, which creates a sort of hybrid scenario.<\/span><\/p>\n\n\n\n

    \"Meetings<\/figure>\n\n\n\n

    According to research, as many as 90% of office workers in the US would prefer to telecommute, while the number of remote workers has increased by 115% since 2005<\/a>.<\/p><\/blockquote>\n\n\n\n

    On top of this, meetings are becoming less of a lecture and more of a collaborative event between people who are there in person and remote workers. <\/span><\/p>\n\n\n\n

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    Shameless Plug Ahead!<\/strong><\/p>\n\n\n\n

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    Still meeting in coffee shops? Upgrade your meeting venue without the luxury price tag. Choose a Houston Meeting Room<\/strong><\/a> and book by the hour or by the day. Simple, affordable, professional.<\/p>\n\n\n\n

    Start Now!<\/a><\/div>\n\n\n\n
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    \"\"<\/a><\/figure><\/div>\n<\/div>\n\n\n\n
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    Attendees are encouraged more than ever to pitch in, come up with creative ideas, and generally tackle solutions head-on thanks to the growing realization that <\/span>meetings consume at least 15% of a company\u2019s collective working hours<\/span><\/a>. <\/span><\/p>\n\n\n\n

    So, rather than the stagnant meeting rooms of the past that came armed with uncomfortable chairs and long boardroom-style tables, the whole structure is undergoing a shakeup to tie into new demands. <\/span><\/p>\n\n\n\n

    Technology is fueling productive <\/span>collaboration<\/span><\/h3>\n\n\n\n

    Not only does a creative meeting space now need to be equipped with tools and software that harness productive and collaborative meetings, it also needs to streamline processes that used to be manual – things like taking notes, recording outcomes, and putting out polls. <\/span><\/p>\n\n\n\n

    On top of this, meetings are shrinking in size and are more impromptu affairs than before. <\/span><\/p>\n\n\n\n

    Of course, there are still those obligatory weekly meetings kicking about, but as workforces get younger and more working styles are accounted for, the meeting is evolving into more of an organic event for ideas rather than anything else. <\/span><\/p>\n\n\n\n

    Workspace Design is changing how we meet <\/span><\/h3>\n\n\n\n

    The <\/span>way <\/span><\/i>people work is changing, but also the spaces in which they work are evolving, too. When people aren\u2019t working remotely, they\u2019re in new-age offices that are characterized by open-plan spaces. <\/span><\/p>\n\n\n\n

    While this might mean there\u2019s a bigger need for privacy for meeting spaces, it also tips the other way with \u201csocial meeting spaces\u201d – often dubbed \u201chuddle spaces\u201d – popping up. <\/span><\/p>\n\n\n\n

    In fact, Wainhouse Research has estimated that <\/span>there are already around 50 million \u201chuddle rooms\u201d globally<\/span><\/a>. <\/span><\/p>\n\n\n\n

    As you can imagine, there\u2019s a lot to think about when it comes to choosing a team meeting space these days. <\/span><\/p>\n\n\n\n

    But, if you want to get the most out of your meetings and ensure they\u2019re a productive use of your company\u2019s time, it\u2019s important to choose the right room and make sure it fits the wants and needs of your business goals.<\/span><\/p>\n\n\n\n\n\n

    Before You Choose an Offsite Meeting Space…<\/h2>\n\n\n\n

    Choosing the right meeting room for your team goes a lot deeper than simply researching the cheapest or nearest option. Instead, you need to be thinking about a number of things that will determine the size of the room, what it\u2019s set up for, and what technology you\u2019ll need. <\/span><\/p>\n\n\n\n

    You\u2019ll need to consider:<\/span><\/h3>\n\n\n\n