\n\n\n\n
Q: What is a virtual office background? What should I use if I have to take a virtual call at home? <\/strong><\/p>\n\n\n\n A:<\/strong> A virtual office background is an artificial background used in place of your physical location. If you\u2019re unable to access a virtual office and are forced to take a call at home, using a neutral background for your virtual meeting is the best choice. <\/p>\n\n\n\n Since the beginning of the pandemic and the ensuing lockdowns, virtual meetings have quickly become a regular part of over 60%<\/a> of American workers\u2019 schedules. <\/p>\n\n\n\n Along with these frequent virtual meetings comes a whole slew of questions about etiquette, engagement, and determining the necessity of these meetings. <\/p>\n\n\n\n In terms of etiquette, many business owners have turned to using a virtual office background in their virtual meetings. These backgrounds are used to change your location\u2019s appearance, but they can be misleading. <\/p>\n\n\n\n In this article, we\u2019ll explain what a virtual office background is, whether or not these backgrounds are detrimental to your professionalism, and if there is a better solution than a virtual background. Finally, we\u2019ll look at some other digital solutions that can benefit your digital operations. <\/p>\n\n\n\n A virtual office background, free or paid, can have a lasting effect on your company\u2019s legitimacy. Keep reading to see what backgrounds and locations you can use to send the best message. <\/p>\n\n\n\n <\/p>\n\n\n\n Before diving into a virtual office background for teams, or a virtual office background for zoom, let\u2019s take a moment to explore what a virtual office is<\/a>, how you use it, and what it does for your business. <\/p>\n\n\n\n Keep in mind that not all virtual offices are created equally. Some of the amenities mentioned below are only available in high-quality virtual offices, like the ones Alliance provides. <\/p>\n\n\n\n A virtual office is a service offered to businesses and entrepreneurs that provides their companies with a professional and well-known address that can be used for business registration, access to physical workspaces and coworking rooms, and a way to integrate other digital tools like virtual phone numbers or digital receptionists, all for a cost-efficient price that saves business owners money. <\/p>\n\n\n\n With a virtual office, you can work from anywhere in the world. With the right provider, you can also register your business in any state in the U.S. <\/p>\n\n\n\n Understandably, the ability to register a business to a legitimate address anywhere in the world is a massive benefit to entrepreneurs hoping to explore the world of digital-first operations. Similarly, the ability to use satellite offices<\/a> to scale your business is a massive benefit to established business owners wanting to grow their companies. <\/p>\n\n\n\n A satellite office is just any office that\u2019s located outside of your business\u2019s main headquarters. In recent years, several businesses have started using virtual offices as satellite offices<\/a> because of their cost-efficient price point and reasonable lease length. <\/p>\n\n\n\n NEXT STEPS:<\/strong> Satellite Office: Your Complete Guide<\/a> <\/p>\n\n\n\n In the past, renting traditional commercial office space was prohibitively expensive, and the standard lease lasted anywhere from 3-5 years<\/a>. Not to mention, business owners who secured these leases were responsible for several costs, like a hefty security deposit, rent each month, utilities each month, and general upkeep and office supply restocking. <\/p>\n\n\n\n Essentially, a virtual office is a service that allows established entrepreneurs, fledgling business owners, and everyone in between to start businesses and enjoy remote work without all the headaches that business ownership was once associated with. <\/p>\n\n\n\n Now that you\u2019re familiar with what a virtual office is, let\u2019s look at an explanation of a virtual office background. <\/p>\n\n\n\n A virtual office background is a fake background you digitally insert during a virtual meeting. <\/p>\n\n\n\n With remote work showing no sign of slowing down<\/a>, virtual meetings have quickly become an occasionally unwelcome addition to the modern labor market. <\/p>\n\n\n\n In the case of a virtual office background, you would use it to cover up your real background to help you appear in a more professional setting. <\/p>\n\n\n\n There are multiple places to get these backgrounds, and you can often insert any image you\u2019d like to use. <\/p>\n\n\n\n Depending on the platform you\u2019re using for virtual meetings, there are likely some virtual office background images that you can choose directly from the application. <\/p>\n\n\n\n For example, if you\u2019re looking for a virtual office background for Teams, or Microsoft Teams, there are several different styles of pre-installed backgrounds that you can use. In addition, Teams, like other platforms, allows you to upload a background image you\u2019d like to use during your meetings. <\/p>\n\n\n\n Alternatively, if you\u2019re on the lookout for a virtual office background for Zoom, this platform also has various pre-installed backgrounds that you can choose. Like Microsoft Teams, Zoom also provides an easy way for virtual meeting hosts and attendees to upload images as a virtual office background when necessary. <\/p>\n\n\n\n Along with the increased number of virtual meetings that employees and business owners are expected to attend comes a whole slew of best practices and meeting etiquette that several individuals are still learning. <\/p>\n\n\n\n Although it might sound appealing to use these backgrounds, there might be better choices. <\/p>\n\n\n\n <\/p>\n\n\n\n As virtual offices, and by extension, virtual meetings, continue to grow in popularity, the etiquette for these meetings also continues to shift. <\/p>\n\n\n\n Preparing for the future<\/a> is paramount to any business owner\u2019s long-term success, and oftentimes, using a virtual office background shows a lack of forward thinking. <\/p>\n\n\n\n NEXT STEPS:<\/strong> This Mindset in Business Can Double Your Success<\/a> <\/p>\n\n\n\n Unfortunately, using a virtual office background isn\u2019t the best practice. It\u2019s not that you\u2019ll be immediately ostracized for using one, but the impression you give off when using a virtual background isn\u2019t great. <\/p>\n\n\n To help explain why, we\u2019ve covered some problems with using a virtual office background below. <\/p>\n\n\n\n Virtual office backgrounds are almost always obvious. The lightning will struggle to align with the lighting on your body and face, making it clear that you\u2019re covering the background. <\/p>\n\n\n\n This leads to a lack of authenticity and results in your virtual background looking fake. In many cases, this can be distracting to the other virtual meeting attendees. <\/p>\n\n\n\n Now, some virtual office backgrounds are less obvious than others. The worst kinds of backgrounds to use are those that paste a virtual background of another location, scene, or photo behind your image. <\/p>\n\n\n\n Alternatively, if you are in a position where you have no choice but to use a virtual background, your best choice would be to use a neutral-colored background that won\u2019t cause distractions. <\/p>\n\n\n\n Another issue that comes with using a virtual office background is that the backgrounds might glitch unexpectedly, revealing what\u2019s actually behind you. <\/p>\n\n\n\n Not only is this a huge distraction, but if you were hoping that your background wouldn\u2019t be seen by the others in attendance, there\u2019s nothing you can do once the glitch has happened. <\/p>\n\n\n\n A glitch like this might arise from compatibility issues alone. Some virtual backgrounds aren\u2019t compatible with all devices or software, so you might be using one that just doesn\u2019t work. <\/p>\n\n\n\n In addition, adding new virtual backgrounds and using high-resolution backgrounds might harm your hardware. This might lead to reduced performance or even potential crashes when using video conferencing software with your virtual office background. <\/p>\n\n\n\n Adding a virtual background to your video conferencing software might lead to poor-quality video and audio. This could be blurry images, randomly muting yourself or others, or a pixelated quality to the video itself. <\/p>\n\n\n\n With all these issues to worry about, it makes sense that most business owners avoid using virtual backgrounds when possible. <\/p>\n\n\n\n Last, using a virtual office background sends the message that you aren\u2019t in a professional setting or are <\/em>trying to hide something. <\/p>\n\n\n\n First, it displays a lack of credibility. With a virtual office background, it might appear that your business doesn\u2019t have access to a physical workspace or isn\u2019t based in a real location at all, both of which can have a lasting effect on your company\u2019s professionality. <\/p>\n\n\n\n Next, if you\u2019re meeting with potential clients or investors, using a virtual background can make you seem like you\u2019re trying to hide something. This might not be the case, but a blurred image that distorts your surroundings will inherently be less trustworthy than an image that isn\u2019t distorted. <\/p>\n\n\n\n Using an artificial representation of your surroundings makes you seem inauthentic, can cause distractions, and can even impact how consumers perceive your company. <\/p>\n\n\n\n Fortunately, with the right virtual office plan<\/a> – you won\u2019t ever need to use a virtual background again. <\/p>\n\n\n\n NEXT STEPS:<\/strong> Alliance Virtual Offices\u2019 Platinum Plus Plan Offers More<\/a> <\/p>\n\n\n\n <\/p>\n\n\n\n Some companies might enforce the use of a virtual office background with logo, and others might recommend a neutral-toned background, but there are better solutions. <\/p>\n\n\n\n Ideally, you should use a high-quality virtual office with a plan from Alliance Virtual Offices. <\/a><\/p>\n\n\n\n Through Alliance, you can secure a virtual office with access to easily-reservable and professional meeting rooms that you can use to attend online meetings. Additionally, we\u2019ve put together a brief list of some of the other qualities that Alliance\u2019s Virtual Offices provide. <\/p>\n\n\n\n Alliance\u2019s Virtual Offices<\/a> each come with access to easily-reservable meeting rooms you can use for any kind of meeting you might have. <\/p>\n\n\n\n Instead of relying on a virtual office background, you can reserve a quiet and professional meeting room to sit with a background that doesn\u2019t require any obfuscation. <\/p>\n\n\n\n In addition, these meeting rooms can be used for any in-person meetings you might need to host. If you\u2019ve ever tried to host a business meeting in a crowded coffee shop or a hotel conference room, you know how useful this is. In a coffee shop, you\u2019re giving a fairly unprofessional impression of your business because of the public and unsafe location. In a hotel conference room, you\u2019ll be forced to spend an exorbitant sum of money for any halfway decent meeting room. <\/p>\n\n\n\n Through Alliance<\/a>, however, you can pick meeting rooms that are fit to host meetings of any size. <\/p>\n\n\n\n Want to host half a dozen new employees for a team meeting? No problem! <\/p>\n\n\n\n How about a larger meeting with 30 potential clients and investors? Again, not an issue. <\/p>\n\n\n\n Because Alliance<\/a> has so many different virtual offices in our network, you won\u2019t have any issue securing a meeting room that can host as many attendees as you\u2019d like. Similarly, you\u2019ll always have a perfect spot for virtual meetings. <\/p>\n\n\n\n If you\u2019ve ever done remote work for an extended time, you likely already understand the struggles that come along with working from home. <\/p>\n\n\n\n You\u2019re working in the same place where you\u2019re eating, sleeping, and relaxing, so it\u2019s very easy to start feeling lethargic. In some cases, working from home can quickly lead to job burnout<\/a> – so it\u2019s best to do whatever is necessary to avoid these feelings. <\/p>\n\n\n\n Through Alliance Virtual Offices<\/a>, you have access to easily reservable coworking spaces that you can use to break up the monotony of your day-to-day routine. <\/p>\n\n\n\n Sure, if you\u2019re working remotely, you can always try to use a coffee shop or another quieter public place. Still, in these environments, you risk using public wifi connections and accessing sensitive data around individuals that could be bad actors. <\/p>\n\n\n\n With access to coworking spaces, there\u2019s no reason to take the risk. <\/p>\n\n\n\n At Alliance Virtual Offices, we do our best to create fully-customizable virtual offices for business owners to take advantage of. <\/p>\n\n\n\n In the past, business owners had to worry about lengthy commercial leases and all the operational costs associated with running a physical storefront. Now, business owners can pay for what they need, when they need it. <\/p>\n\n\n\n Our virtual offices can easily integrate with the other digital tools we provide, business owners can choose the best plan for their budget and time frame, and with so many different locations, our offices can be used by anyone to start a business anywhere they want. <\/p>\n\n\n\n In the modern labor market, flexibility is paramount to your business\u2019s success. In 2022, almost 40% of American small business owners<\/a> were unable to pay their rent. <\/p>\n\n\n\n To avoid situations like these, business owners must learn how to run the most cost-efficient<\/a> business possible. <\/p>\n\n\n\n NEXT STEPS:<\/strong> How to Run a More Cost-Efficient Business in 2023<\/a> <\/p>\n\n\n\n At Alliance, the mail forwarding add-on can be used to ensure that your business mail is handled safely and securely. <\/p>\n\n\n\n Not to mention, to keep in line with the theme of total customization, there are four separate tiers that you can use depending on your business\u2019s needs. We\u2019ve covered each of these tiers here and will explain when each tier might become necessary. <\/p>\n\n\n\n At only $10.00 per month, this option is a great way for new businesses to start getting a handle on their mailing responsibilities. <\/p>\n\n\n\n If you\u2019re just getting started and want an easy way to ensure that your mail is safely handled and forwarded directly to you, this is a great choice. <\/p>\n\n\n\n Once you need to have your mail forwarded more than once per month, the bi-weekly, or twice-monthly, option is a great choice. <\/p>\n\n\n\n This allows you to get your mail a bit more regularly without increasing the price of the service by too much. The bi-weekly mail forwarding tier is best used by businesses that are still finding their footing, but are dealing with more mail than brand-new businesses. <\/p>\n\n\n\n With weekly mail forwarding, you\u2019re getting your mail four times per month and will never go longer than a week without accessing your mail. If you know that you\u2019re going to be receiving government documents or other sensitive information, it can be a great way to ensure that you never miss anything important. <\/p>\n\n\n\n The weekly tier is perfect for business owners that need more frequent mailing than bi-weekly but are unwilling to spend the money for the final tier. <\/p>\n\n\n\n The daily mail forwarding option allows you to get your mail anywhere between 19-22 times per month. If your business is in the middle of any kind of legal dispute or is simply processing a high volume of business mail, this is an excellent way to ensure that you\u2019re always on top of any mail you might receive. <\/p>\n\n\n\n This final tier is reserved for business owners that are receiving a considerable amount of mail and who are unwilling to allow that mail to pile up over time. <\/p>\n\n\n\n As you look through these mail forwarding options, there are a couple of things to keep in mind. <\/p>\n\n\n\n First, the prices above might vary slightly, depending on where your virtual office is located. <\/p>\n\n\n\n Second, the $70.00 per month, daily mail forwarding option offers you the highest value. <\/p>\n\n\n\n On the first and second tiers, you will spend $10.00 every time your mail is delivered. For the third option, you will spend $7.50 every time your mail is delivered. <\/p>\n\n\n\n For the final tier, you\u2019ll only be spending between $3.18-$3.69 every time your mail is forwarded. <\/p>\n\n\n\n In our increasingly digital world, retaining your privacy can feel impossible. Registering your business with your home\u2019s address will make it even more impossible. <\/p>\n\n\n\n This is because as soon as you register your business through your home, your personal information is immediately added to the public domain. <\/p>\n\n\n\n Once it\u2019s there, any bad actors, disgruntled ex-employees or customers, and scam businesses will have easy access to your address, meaning they can easily inundate you with mail, hateful messaging, or whatever else might be on their minds. <\/p>\n\n\n\n Best of all, Alliance\u2019s Virtual Offices are a cost-efficient way for new entrepreneurs to start businesses and a cost-efficient way for existing business owners to scale their existing operations. <\/p>\n\n\n\n With reasonably priced plans that start at a 6-month minimum in conjunction with the countless opportunities for customization, there\u2019s no better deal available. <\/p>\n\n\n\n Alliance provides an easy way to eliminate your virtual office background and gives you a cost-efficient and flexible environment to do it in. <\/p>\n\n\n\n <\/p>\n\n\n\n Thanks in part to the Great Resignation that started in 2021, 2022 brought about countless new trends<\/a> that employers now have to act quickly to understand. <\/p>\n\n\n\n From employee wellness to virtual meeting etiquette, the past few years have brought several new ideas to the forefront of public consciousness. <\/p>\n\n\n\n In the case of virtual meetings, a virtual office background won\u2019t do a good job of representing your company. <\/p>\n\n\n\n Instead, you should opt for a genuine Virtual Office<\/a>.<\/p>\n\n\n\n With a Virtual Office<\/a>, you can easily add tools like a Live Receptionist<\/a> to help you better answer customer phone calls while focusing on the more nuanced aspects of your business. <\/p>\n\n\n\n With a Live Receptionist<\/a>, you provide your customers with a friendly and professional voice that acts as their first point of contact. This allows you to eliminate a position you would have had to hire for otherwise while still benefiting your overall customer relations. <\/p>\n\n\n\n Similarly, you can easily add a Virtual Phone Number<\/a> to your office to continue increasing your company\u2019s legitimacy. <\/p>\n\n\n\n With Alliance\u2019s Virtual Phone<\/a>, you can add a professional business phone number to your company\u2019s branding that works in conjunction with your business\u2019s address to give off an air of professionality. <\/p>\n\n\n\n Not to mention, keeping your business calls off of your cell phone helps create a healthier work-life balance while better protecting your privacy. <\/p>\n\n\n\n In addition, unlimited extensions mean you can easily onboard new team members who are given the same privacy benefits as you. <\/p>\n\n\n\n Further reading<\/strong>:<\/p>\n\n\n\n Alliance Virtual Offices<\/a> provides solutions for established entrepreneurs, brand-new business owners, and everyone in between. <\/p>\n\n\n\n Instead of using a shoddy virtual office background, consider searching for a high-quality Virtual Office<\/a> that saves money, increases flexibility, and helps you look more professional. <\/p>\n\n\n\n Contact us today<\/a> to see how Alliance<\/a> can help you eliminate the use of a virtual office background, and don\u2019t forget to check out our Virtual Office Blog<\/a> for more helpful tips and tricks. <\/p>\n\n\n\n <\/p>\n","protected":false},"excerpt":{"rendered":" In virtual meetings, you might be tempted to use a virtual office background. Instead, consider securing a high-quality Virtual Office so that you can look professional without a virtual background. 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In virtual meetings, you might be tempted to use a virtual office background. Instead, consider securing a high-quality Virtual Office so that you can look professional without a virtual background. <\/p>\n","category_list_v2":"Remote Work<\/a>","author_info_v2":{"name":"John Donovan","url":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/author\/john-donovan\/"},"comments_num_v2":"0 comments","author_meta":{"display_name":"John Donovan","author_link":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/author\/john-donovan\/"},"featured_img":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-content\/uploads\/2023\/03\/00-featured-is-a-virtual-office-background-professional-enough-300x73.png","coauthors":[],"tax_additional":{"categories":{"linked":["Remote Work<\/a>"],"unlinked":["Remote Work<\/span>"]}},"comment_count":"0","relative_dates":{"created":"Posted 3 years ago","modified":"Updated 1 year ago"},"absolute_dates":{"created":"Posted on June 1, 2023","modified":"Updated on April 18, 2025"},"absolute_dates_time":{"created":"Posted on June 1, 2023 2:14 pm","modified":"Updated on April 18, 2025 7:13 am"},"featured_img_caption":"","series_order":"","_links":{"self":[{"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/posts\/30302","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/users\/46"}],"replies":[{"embeddable":true,"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/comments?post=30302"}],"version-history":[{"count":0,"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/posts\/30302\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/media\/30311"}],"wp:attachment":[{"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/media?parent=30302"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/categories?post=30302"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-json\/wp\/v2\/tags?post=30302"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
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\n\n\n![\"\"](\"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-content\/uploads\/2023\/03\/01-section-what-is-a-virtual-office-background-1.png\")
<\/a><\/figure>\n<\/div>\n\n\nWhat is a virtual office background? <\/h2>\n\n\n\n
What is a virtual office?<\/strong> <\/h3>\n\n\n\n
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\n\n\n![\"\"](\"https:\/\/www.alliancevirtualoffices.com\/virtual-office-blog\/wp-content\/uploads\/2023\/03\/02-section-is-a-virtual-office-background-undermining-your-professionalism-1.png\")
<\/a><\/figure>\n<\/div>\n\n\nThe problems with virtual office backgrounds <\/h2>\n\n\n\n
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<\/a><\/figure>\n<\/div>\n\n\n\n
Obvious <\/h3>\n\n\n\n
Technical issues <\/h3>\n\n\n\n
Unprofessional <\/h3>\n\n\n\n
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<\/a><\/figure>\n<\/div>\n\n\nWhat is the solution? <\/h2>\n\n\n\n
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Meeting rooms <\/h3>\n\n\n\n
<\/p>\n\n\n\nCoworking spaces <\/h3>\n\n\n\n
Customizable <\/h3>\n\n\n\n
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\n\n\n\nMail forwarding <\/h3>\n\n\n\n
Once-monthly mail forwarding, $10.00<\/strong> <\/h4>\n\n\n\n
Bi-weekly mail forwarding, $20.00<\/strong> <\/h4>\n\n\n\n
Weekly mail forwarding, $30.00<\/strong> <\/h4>\n\n\n\n
Daily mail forwarding, $70.00<\/strong> <\/h4>\n\n\n\n
Private <\/h3>\n\n\n\n
Cost-efficient <\/h3>\n\n\n\n
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<\/a><\/figure>\n<\/div>\n\n\nAdditional digital solutions to use with your virtual office? <\/h2>\n\n\n\n
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