Sign Up for a Virtual Office, Get the Business Address Solution You Need

Advice and Support,Virtual Office — Tags: , , , , — McDuffie @ 4:31 am on February 21, 2014

The importance of a business address

The concept of “lender compliance” is something that often evades many an optimistic business loan applicant, and we’re hoping to shed a little light on it in this article.

In a nutshell, lender compliance is a series of approval guidelines selected by the lending agents, companies, banks, etc. that comprise part of the approval decision-making process. When a business loan application is submitted, the lender’s computer system checks these lender compliance items to verify whether or not the business will make it to the next level in the loan approval process.

Lender compliance items usually won’t get you approved on their own, however not having them all completed can absolutely get your loan application denied. In fact, missing just one item can get you declined.

While most lenders do not actually go through and check each of the twenty items on the traditional lenders compliance checklist, you don’t know for sure which ones they will check.

So, to be on the safe side, it is best to complete them all. Lenders will not tell you which factors were the cause of your application’s denial, and the lending agent with whom any applicant would work wouldn’t know anything about their compliance items. The compliance checklist would have been programmed into their system and never disclosed to them. As such, it is up to the applicant to get those items taken care of prior to the application process.

This begs the question: just how many lender compliance items are there?

We previously discussed the need to have a business phone number, and that is merely one of approximately twenty lender compliance items that your business must complete prior to having a loan application approved.

Take the need to have a business address, for example. Lenders will check the address on your loan application against the US postal service database in order to verify whether or not it is a residential address or a business address.

“About 80% of business lenders will decline ‘home based’ businesses, so if your application tests out as having a residential address you have a high probability of being declined,” says www.level4finance.com.

Luckily, when it comes to fulfilling everything on the lender compliance checklist, each of the items is easy to complete and most of them have a low cost or free solution. To obtain a commercial, deliverable business address, for example, simply signing up for a virtual office plan, such as those offered by Alliance Virtual Offices, is an affordable and immediate option that many people have found to be the perfect solution to their business address problems.

Whether your need is a business phone number or a commercial business address, obtaining an Alliance Virtual office stands as the ideal solution, with multiple packages and plans available.

From a simple virtual business address or phone number to meeting room availability and live reception services, the many options provided by virtual officing companies not only help attack several of the items on a lender compliance checklist, but they can make running your business a whole lot easier.

Image source: Fletcher6

Putting the Virtual Office Spotlight on Moscow

Virtual Office — Tags: , , — joanna @ 9:59 am on January 30, 2014

Moscow virtual office

At Alliance Virtual Offices, we’re proud to say that we’re home to some of the very best virtual offices in the world. You can access them all, right here, and there are literally hundreds of them!

Have you been to our virtual office locations page recently? You’ll find a long list of virtual offices in soul-stirring locations right across the globe, from New York and London to Paris, Tokyo and Sydney – and virtually everywhere inbetween.

This month, we’re shining the virtual office spotlight on a very special city that’s been getting plenty of attention lately.

Moscow, capital of Russia, is an iconic global city, an economic powerhouse and the financial and political centre of Russia. Some of the city’s earliest references date back to the 12th century, and its status as capital of the Russian Federation has existed for over 860 years. The Kremlin carries enormous historic symbolism, as do many other key landmarks and architectural gems that are positioned throughout this fascinating city.

The city is a hub of trade and industry, and technology is one core strength that Moscow is keen to develop further. Various campaigns are afoot to create the so-called ‘Russian Silicon Valley’, and the Skolkovo Innovation Center near Moscow is one such hub that aims to foster local talent and fast-track promising young technology companies into the global spotlight.

And of course there’s so much more to Moscow than culture and business. Russia’s capital is famous for its sporting prowess, and although the town of Sochi might be over 1,000 miles away, Moscow is enjoying plenty of attention as this year’s hotly anticipated Winter Olympics rolls into Russia. Of course, Moscow hosted the 1980 Summer Olympics and is set to host soccer’s 2018 FIFA World Cup, along with 12 other host cities.

You might be thinking, what does all this have to do with virtual offices? The answer: everything!

When you sign up to a virtual office in Moscow, you don’t just get a professional business address and first-class receptionist services. You can also hire meeting rooms at your chosen virtual office and day offices on-demand, should you need to visit Moscow on business. While you’re there, it would only be fitting to get to know the city a little better by visiting the sights – perhaps by entertaining your business guests at the Tretyakov Gallery, the Bolshoi Theatre, or by catching a game at the Luzhniki Stadium.

Head over to our Moscow virtual office page to find out more about this incredible location, and you could soon be placing your own business under the spotlight in Russia’s effervescent capital.

Image source: Dmitry Azovtsev (via Wikimedia Commons)

Alliance Virtual Offices: Bitcoin Accepted HERE!

Press Release,Virtual Office — Tags: , , — joanna @ 7:01 am on December 16, 2013

Bitcoin payments are now accepted on Alliance Virtual Offices

At Alliance Virtual Offices, we’ve always been proud to stay ahead of the (virtual) game and to offer our clients the very best in virtual officing solutions.

Not so long ago, we launched a currency converter tool and calculator, to help you weigh up the cost of a virtual office in various currencies. Now we’ve gone one step (or rather, several steps) further, and in typical Alliance Virtual Offices fashion, it’s an industry first!

Alliance Virtual Offices has just launched Bitcoin as a payment method. Clients wishing to book virtual offices, live receptionist services, meeting rooms and more can now secure their reservation using the digital currency, which is taking the world by storm.

“When we launched Alliance Virtual Offices, we committed to driving innovation and leadership in the alternative workspace world,” says Frank Cottle, CEO of Alliance Virtual Offices. “When we recognized Bitcoin’s growing impact on the digital payments industry, we moved swiftly to add this alternative currency to our payment options for global clients. We expect to see more virtual office users at home and abroad opt for virtual payment solutions like Bitcoin in 2014 and beyond.”

Watch the video to learn more:

In our multi-currency world, Bitcoin can help simplify payment transactions for virtual office solutions – and a whole lot more.

Here’s an example. Let’s say you’re a Dutch national living in Hong Kong with a virtual office in New York. You can now rely on Bitcoin for seamless transactions without exchange rate fees. The same goes for the virtual office user in Atlanta who just wants a more convenient way to pay.

Why Bitcoin?

Chris Steele, co-founder of Alliance Virtual Offices, says that Bitcoin is a virtual technology that “makes sense” for virtual office users.

“I’ve been watching Bitcoin for years and I believe it will play an increasingly larger role in e-commerce in the months and years ahead,” said Chris. “We’ve implemented a secure, hosted system using BitPay, a leader in e-commerce and B2B solutions for virtual currencies, to facilitate Bitcoin transactions safely for virtual office clients around the world.”

How does it work?

Paying with Bitcoin on the Alliance Virtual Offices website couldn’t be simpler.

  • 1. Head to www.alliancevirtualoffices.com and select your virtual office or meeting room location (the hard bit is choosing from over 600 amazing locations!)
  • 2. Next, choose the “Platinum” or “Platinum Plus” plan. You can also opt for a Live Virtual Receptionist or Virtual Phone.
  • 3. Add the services to your shopping cart, and select the appropriate lease term and mail handling options.
  • 4. Choose your preferred payment method: credit card or Bitcoin. Et voila!

At Alliance Virtual Offices, ‘virtual’ is our middle name. Everything we do is designed to make it even easier for you to find and select the perfect virtual office services – helping you to find the right solution and save money while you’re at it.

So why not give it a go? We’ll have you snapping up a prime virtual office anywhere in the world with Bitcoin before you can say “that was easy!”

Some Like it HOT in Miami

Virtual Office — Tags: , , — McDuffie @ 1:40 pm on December 6, 2013

Miami virtual offices

Whether you’re really into art and are a dedicated, hardcore follower of all things that such an affinity would entail, Art Basel is a cool, relevant and generally interesting event held in a couple of different cities each year. It just so happens to be going full throttle as we speak, in the sexy southern city of Miami.

Art Basel stages the world’s premier Modern and contemporary art shows … Founded by gallerists in 1970, Art Basel has been a driving force in supporting the role that galleries play in the nurturing of artists, and the development and promotion of visual arts … Its worldwide reputation – earned over the last forty years – for showing work of the highest merit, and attracting the world’s leading gallerists and collectors, has made Art Basel the place where the art world meets.”

Where am I going with this? Please allow me to set the scene:

You’re in Miami for the all too cool, hip and chic Art Basel event when you happen to meet and mingle with some potential clients/customers/partners/what have you. “It sure would be great if I had an ultra chic Miami business address to adorn my business card,” you think to yourself. Turns out, wowing people with your Duluth office park address isn’t quite so easy as one that’s a hop, skip and jump from all the glitz and glitter that sunny Miami has to offer.

It just so happens that Alliance Virtual Offices has three killer Miami virtual office locations for your business pleasure, and we’d be hard-pressed not to encourage you to give them a look. Thanks to our massive collection of global virtual office locations, you can have that Miami address in literally no time flat. Just give us a call, and we’ll have you impressing those new potential clients before you can say, “South Beach.”

Image source – Wiki Commons

10 Distraction-Busting Features of Our Call Answering Services

Virtual Office — Tags: , , , , — joanna @ 5:48 am on November 27, 2013

10 distraction-busting features of Alliance Virtual's call answering services

Distractions. We all hate them. Which is why we think you’ll love our live receptionist call-answering services.

You see, we’ve developed our virtual office services to help busy entrepreneurs and growing businesses like you take control of your working day. Don’t you just hate it when you’re knee-deep in sales figures or a complex business plan, with a head full of numbers, when – BOOM – your phone goes off and scatters your thoughts – sending your sanity with it?

That’s no good for business, it’s no good for productivity and it’s certainly no good for the caller, who ends up with an irate response from you.

So how do you solve this merry-go-round of productivity-sapping distractions? Allow us to introduce you to Alliance Virtual’s call answering services, which offer a long list of benefits to help your business grow and prosper. We’ve picked out ten of our favorite distraction-busting features that we think you’ll love. Take a look and let us know what you think!

1. Live Answering
Choose one of our Virtual Office Live Receptionist packages and you’ll benefit from personalized, live answering from one of our highly trained receptionists from 9am – 8pm EST. They’ll act like a member of your own team, handling calls according to your instructions and answering in your company name.

2. Call screening
Part of our Virtual Office Live Receptionist packages, as above, is a Call Screening / Attended Transfer service. Rather than re-routing calls straight to you, our receptionists will screen them first and handle them according to your instructions.

3. Voicemail services
We offer a voicemail service across all of our Virtual Office Phone and Virtual Office Live Receptionist packages, which includes email delivery notification of new voicemails. Perfect for those phone-free days when you just need to get your head down!

4. After hours greetings
Don’t worry if your clients call outside of our Live Receptionist times – we have after-hours greetings and you can have calls forwarded direct to your mobile, perfect if you’re waiting for an important call.

5. Call blocking
Hate persistent sales calls? We have various call blocking measures to help you filter out unwanted calls, along with a Caller ID Block and detailed screening settings.

6. Forwarding
If you know you’re going to be busy, on a conference call or just hidden under a pile of paperwork, set up forwarding procedures to send calls direct to another number, be it a colleague or to your cell.

7. Call handling
If you choose one of our Live Receptionist services, you can designate specific rules on how to handle calls. That way, spam calls are filtered out and important callers and never left to voicemail.

8. Transfers
The way in which calls are transferred speaks volumes about your customer service, so we always ensure calls are transferred as smoothly as possible.

9. Caller ID
This is a popular feature that lets you see who’s calling – and whether or not you should stop what you’re doing in order to pick up the phone!

10. Do Not Disturb
How’s this for a distraction-busting technique? You can set up a ‘Do Not Disturb’ feature across all of our Virtual Office Phone and Live Receptionist services, and have calls handled or re-routed as you wish.

Get the full low-down on our virtual office call answering services on our website. Why not give us a try? It’s the first step on the path to better productivity, fewer distractions and enhanced customer service – which is a win-win for everyone!

Image source: imagerymajestic, freedigitalphotos.net

Going for (Virtual) Gold in Rio

Virtual Office — Tags: , , — joanna @ 5:43 am on November 8, 2013

Set up shop in a Rio de Janeiro virtual office

Here’s one city that’s getting plenty of airtime: Rio de Janeiro, and it’s not hard to see why.

As of tomorrow, there are 1,000 days to go until the global spotlight falls on Rio. From August 5th to 21st 2016, this fabulous Brazilian city will host the 31st Olympic Games, when more than 10,500 athletes from over 200 nations around the world will come together to battle it out for Olympic glory.

This will mark the first time that a South American city hosts the event – but Rio is no stranger to the global stage.

Full of Brazilian fire and Latin American spirit, Rio sums up images of boisterous carnivals and sultry samba, of glittering white beaches and soaring mountainous peaks, of dense steamy jungles and lost cities. The famous Rio de Janeiro Carnival brings revellers from far and wide, while culture vultures come to pay homage to Christ the Redeemer atop Corcovado mountain, one of the New Seven Wonders of the World.

Beach-lovers get their kicks on the famous Copacabana Beach, and of course, who couldn’t resist a trip to Rio without passing by some of the cavernous stadiums that produced such global superstars as Pelé, Romário and Ronaldo?

If that’s got you geared up and thinking big, check out our virtual office in Rio de Janeiro and grab your own piece of the action. This fabulous Rio workspace is based on Av. Rio Branco 120, Centro, and serves up everything you need to grow your business in style, in Brazil’s second largest city.

A top business address in the heart of the action? Check. Day offices and coworking space? Yep. Knock-out meeting space to impress your clients? You bet.

It’s all here. So check out our gold-standard virtual office space in Rio and get your business on the podium to success!

We’ve also got virtual offices in Sao Paulo, Brazil.

Image source

More Treats, No Tricks: How to Work on the Fly with a Virtual Office

Support,Virtual Office — Tags: , , — joanna @ 9:05 am on October 29, 2013

Set up shop in a Stockholm virtual office

Business owner, serial entrepreneur, busy freelancer or non-stop mobile worker? Have we got a treat for you!

We know that most of the time, and especially when you’re out and about, your cell phone is the heart of your business. So here at Alliance Virtual, we’ve got a little trick to help our savvy mobile workers keep the wheels of their business turning – wherever they are.

Got Your Number
When it comes to choosing a virtual office, one of Alliance Virtual’s most popular services is our virtual phone plan. For a low monthly cost, you can enjoy a range of benefits like a professional answering service from our wonderful receptionists, local or toll free phone numbers, call screening, email delivery of voicemails, and more.

One of the best features of our call plan is the way we handle your calls. They’re answered by a fully trained receptionist, who filters every call and re-directs them according to your wishes. If you’re out and about, you can have calls forwarded to your cell phone. Just think about it. If you’re waiting on an important phone call, you don’t have to confine yourself to the office. You can go about your schedule and, rather than letting your best client be greeted by a staid answering phone, you can receive the call on the fly.

Of course, it’s all handled according to your instructions so you’re in control every step of the way – and there’s even an online control panel to help make thing easier.

Save Time, Work Smarter
We know that freelancers and business owners have their work cut out. You’re the kingpin of your business, responsible for everything from marketing and sales to deadlines and invoicing. It’s hard work – but you love being in control of your business. And rightly so.

Alliance Virtual’s professional services help small businesses and work-from-home professionals save time and work smarter. Our call answering and handling services offer a time-saving, fuss-free way to help eliminate distractions, sharpen your business image, treat your customers better and work more productively on the fly. The upshot? It’s a win-win situation.

But our call services are just the tip of the productivity iceberg. At Alliance Virtual’s core is ‘People, Place, Technology’ – we offer experienced, professional live receptionists (People), on-demand offices (Place) and a reliable virtual phone system (Technology) – all at unbeatable values. It’s the perfect virtual office, and the perfect support system for small businesses. No tricks.

Isn’t it time to treat your business – and yourself?

There’s so much we can offer you. Check out our Virtual Office Communications Plan and see for yourself, or head to alliancevirtualoffices.com to learn more about the whole virtual office shebang.

Image source: Ambro | FreeDigitalPhotos.net

5 Apps to Make Your Virtual Office Lifestyle More Productive

Virtual Office — Tags: , , , — joanna @ 10:56 am on October 25, 2013

Apps to help you stay productive on the move

What’s the one thing today’s mobile worker needs? Connectivity. And a virtual office, of course! OK, that’s two things – but they both work hand-in-hand. After all as a remote or mobile worker, the world is your office – so you need to be as productive as possible when you’re working here, there and everywhere.

There are plenty of ways to increase your productivity when you’re working virtual office style. Of course, actually working this way is one of them, because more flexibility = more happiness = more motivation and, hey presto, more output. But to get there, and in order to get the most out of those mobile devices you carry around with you, you need to stay connected.

How do you do that? With the help of an internet connection and a handful of great business apps for your smartphone. Here we’ve whittled down 5 apps that we think work wonders in the world of virtual working. Have you tried them? Which apps do you swear by? We’d love to know – leave a comment or drop us a line on Facebook to share your views!

1. Dropbox
It’s simple to use and so effective. With Dropbox you can store files in the cloud, share them with colleagues and use it as a central source from which to work. No more emailing files to yourself or blasting your email storage limit. Hurrah!

2. Shoeboxed
Fed up of losing receipts? Try Shoeboxed. It’s a handy receipt scanning service that snaps a photo of your business receipt and stores it in a secure online app. All the necessary bits are retained, such as date, vendor and amount paid, so you never need to ‘shoebox’ those annoying paper receipts ever again.

3. iZettle
With iZettle, your smartphone becomes an on-the-spot payment device. Attach the iZettle tool to your phone and clients can swipe their card, instantly transferring payment to you. A great way to avoid overdue invoices and awkward conversations with clients.

4. Asana
Emailing team members isn’t the best way to share tasks or ask for updates. With Asana, an online project management tool, you can easily collaborate on tasks and keep up to date with your team’s activities. When you’re working on a task, you’ll receive handy reminders and can post updates to keep everyone up to speed.

5. eFax
With eFax you can send or receive faxes as email attachments, using your smartphone as the fax, and even include a digitized signature so you can sign documents on the fly.

Thanks to Hubspot for the image!

3 Ways to Be a Better Virtual Office Employee (and keep your boss happy)

Virtual Office — Tags: , , , , — joanna @ 5:46 am on October 10, 2013

3 ways to become a better virtual office employee

As any virtual office worker or manager knows, making the transition from office-based working to a remote arrangement can be a little daunting. The thought processes might go a little something like this:

Worker:

Boss:

  • If I can’t see them, how do I know what they’re doing?
  • How will I monitor their work output?
  • How can I keep them accountable – and productive?

You get the picture. We’ve covered various topics like this on Alliance Virtual over the years because, let’s face it, old-style management rules are difficult to break – and there are constant concerns between employee and employer when it comes to new styles of flexible working.

So, for the virtual office worker out there, we’ve pulled together 3 tips on how to become a better virtual employee – and how to keep your boss happy in the process. Hat-tip to Dave Nevogt from Hubstaff for these tips, who provides more detail on his blog.

So, virtual office workers, here’s what you need to do to bag October’s virtual employee of the month award!

1) Get scheduling and stick to it: Arrange expectations – such as what time you’re expected to be online, your working hours (8-4, 9-5, etc), and when you plan to head out to lunch. Don’t change anything just because you feel like it. Stick to the schedule and communicate changes, and your boss will soon realise you’re the organized sort who can be trusted.

2) Be clear on everything. EVERYTHING: When you’re not working together in the same room anymore, sometimes communications can suffer. Ask clarifying questions, and understand exactly what your boss is looking for. Ask for screenshots, or samples, or even screenshare with tools like GoToMeeting or Skype. Aim for absolute clarity – or keep asking until you get there.

3) Communicate. And communicate again: Trust is a big issue when it comes to remote working, so stay in touch with your boss and your team as often as possible. Sometimes a quick message on IM or a short email to say “Heading out to lunch” is all it takes. Use management tools like Asana to improve visibility and to help manage your workload and deadlines.

These tips are simple, sensible and above all, attainable. Virtual working is different from office-based working, and to fill the office void, you need to work on your organization skills and fine-tune the 3 tasks above. But it’s worth it! Get it right and you’ll be happier, motivated, more productive, and you can even enjoy a better work-life balance too.

The end result? Happy worker, happy boss, happy days!

Image source: Ambro, FreeDigitalPhotos.net

Live Receptionist Setup: Your Day is About to Get A Whole Lot Easier

Support,Virtual Office — Tags: , , , , — McDuffie @ 8:00 am on September 30, 2013

Alliance Virtual's live receptionist service can help your day get a whole lot easier

Great customer service is the backbone of true business success. Whether it is in person (with a smile!) or over the phone, we at Alliance Virtual want to ensure a fantastic experience for all of our customers, every time.

How do we do that, exactly? We thought you’d never ask! We’ve got all sorts of tricks up our sleeves when it comes to serving our customers, and the focus of this post is one of the services of which we are most proud – our fantastic Live Receptionists. Thanks to our team of pros, you will never have to take an unwanted (read: annoying) call again. We’ve got your back.

Helping to ensure that your business is up and running immediately and exactly the way you want it is a key part of our mission. While many of our tools are “self-serve,” we know you’re busy and we take care to make sure your Live Receptionist(s) are answering calls exactly the way you want them to, not a word out of place.

As such, we’ve got a standard questionnaire that we send to all of our clients to give an idea of what you can get. It’s easy as pie to fill out and the payoff is HUGE! Imagine having someone else answer/screen/forward your calls. The time you will save!

So, while we offer more than what the questionnaire includes below, this should give you a nice rundown of what most of our clients want covered. So without further ado, onto the questionnaire!

Hello Mr. /Mrs.,

Thank you for trusting your phone answering services to the Alliance Virtual Live Receptionists! To ensure that it fits all of your needs, it is our pleasure to assist you in setting up your phone service.

To complete your setup and so that we can fully satisfy your phone handling requirements, we just need you to fill out this brief questionnaire:

Live Receptionist Service

  1. Please provide a one or two sentence description so our receptionists can easily respond to basic questions about your company, such as “What do you do?”
  2. How would you like your calls answered? This is how our receptionists will answer your call. We suggest, “Thank you for calling “Your Company Name,” how may I direct your call?”
  3. Once the call has been answered, should the receptionist:
    - Take a message and email it
    - Screen the call for you
    - Or transfer it to the system voicemail?
  4. If you have your calls screened but you’re not available to take the call:
    - Do you want the receptionist to take a message and email it to you?
    - Or would you prefer for the call to be transferred to the system voicemail?
  5. Should our Live Receptionists offer your address or other business information to callers if asked? Please note, we will only give out information with which you provide us and that you explicitly approve.
  6. What information would be useful for our receptionist(s) to know about your company in case a client asks?
  7. For after-hours calls, do you prefer to:
    - Have the calls forwarded to your mobile phone
    - Have calls sent to the system voicemail
  8. What would you like your after-hour voicemail message to say? We will be happy to record this for you. If you would prefer to upload your own recording, please let us know and we will guide you through the process.

If you have questions, suggestions, and/or any other requirement from your Live Receptionist services, please contact me and I’ll be more than glad to continue assisting you!

Image source: Ambro | FreeDigitalPhotos.net

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